OTA SS 37 Officers

Unique Example of What Coursemateship Means

Ex Servcemen

 

 

Ser

No

Name of

ScholarshipDEFINITION OF EX-SERVICEMEN

1. The eligibility of the retired Defence personnel to the status of ex-servicemen is

governed by the definition as laid down by Department of Personnel and Training. The

definition has been undergoing changes from time to time. The following is the broad

categorization:-

Those released before 01 Jul 68. Any person who had served in any rank

(whether as Combatant or not) in the Armed Forces of the Union and has been

released there from otherwise than by way of dismissal or discharge on account of

misconduct or inefficiency.

Those released on or after 01 Jul 68 but before 01 Jul 79. Any person who had

served in any rank (whether as a Combatant or not) in the Armed Forces of the

Union for a continuous period of not less than six months after attestation and

released there from otherwise than by way of dismissal or discharge on account of

misconduct or inefficiency.

Those released on or after 01 Jul 79 but before 01 Jul 87. Any person who had

served in any rank (whether as a Combatant or not) in the Armed Forces of the

Union for a continuous period of not less than six months after attestation if

discharged for reasons other than at their own request or by way of dismissal or

discharge on account of misconduct or inefficiency and not less than 5 years of

service if discharged at own request.

Those released on or after 01 Jul 87. Any person who had served in any rank

(whether as a Combatant or not) in the Armed Forces of the Indian Union and was

released/retired with any kind of pension from Defence Budget or released on

completion of specific terms of engagement with gratuity otherwise than at his own

request or by way of dismissal or discharge on account of misconduct or

inefficiency.

2. In addition the personnel of Territorial Army (TA) of the following categories viz.

pension holders for continuous embodied service; persons with disability attributable to

military service; and gallantry award winners retired on or after 15.11.86 and the personnel

of the Army Postal Service (APS) who are a part of the regular Army and retired from such

service, i.e. directly from the Army Postal Service itself without reversion to P&T Department

with a pension or who have been released from such service on medical grounds,

attributable to military service or circumstances beyond their control and awarded medical

or other disability pension are also covered within the definition of ex-Servicemen w.e.f.19

Jul 89.

3. Recruits. Recruits are not ex-Servicemen. However, recruits who were/are boarded

out/released on medical grounds and granted medical/disability pension have been given

the status of an ex-servicemen vide Government of India, Ministry of Defence, Department

of Ex-Servicemen Welfare, Office Memorandum No 12/I/2005/D (Res) dated 01 Feb 2006.

4. Short Service Commissioned Officers. Short Service Commissioned Officers are

eligible to the status of Ex-servicemen, if discharged on completion of specific period/terms

of engagement and paid gratuity.

5. Armed Forces of the Union mean the Army, Navy and Air Force of the Indian

Union including Armed Forces of the former Indian States but excludes personnel who have

served in Defence Security Corps, General Reserve Engineering Force, Lok Sahayak Sena

and Para Military Forces (PMF)

6. The eligibility of the person to the status of ex-Servicemen will be governed by the

definition in vogue at the time of his discharge and will not be affected by the changes in the

definition subsequent to his discharge.

VARIOUS DEFINITIONS OF EX-SERVICEMEN & FREQUENTLY

ASKED QUESTIONS ABOUT THESE DEFINITIONS /CLARIFICATIONS

The definition of Ex-servicemen clarified/elaborated vide DGR letter No

4008/DGR/S&R/Res-9 dated 17 Nov 93, copy forwarded to all ZSWOs vide DSW, Pune

letter No 16033/ Defn-XSM/ DSW-6 dated 24 Nov 93 has been given below in the form of

questions/answers.

CLARIFICATIONS ON DEFINITION

Q.1 Are Retired Defence services personnel not in receipt of pension/released before

completion of 5 years of service eligible to the status of ESM ?

Ans The ESM status of retired defence services personnel is governed by the definition in

vogue at the time of his release. As per the definition laid down by DOPT the individuals

released before Jul 87 without pension and with less than 5 years of service are also eligible

to the status of ex-servicemen. However, each case has to be decided on its merit as per

the definition in vogue at the time of his discharge

Q2. Grant of ex-servicemen status to pre 1966 retirees.

Ans. No specific definition of ESM existed prior to 1966. The grant of ESM status

to pre 1966 retirees will be governed by 1966 definition. In terms of the said definition ESM

means a person released honourably irrespective of the length of service in defence

services. The individuals discharged on account of inefficiency or misconduct are, however,

not to be treated honourably discharged

Q.3 Are Short Service/Emergency commissioned Officers eligible to the status of exservicemen?

Ans. Yes, if released on completion of the specific period of engagement and were given

gratuity at the time of release.

Q.4 Whether the personnel of Defence Forces who joined SSC and subsequently

released on extended period at their own request entitled to ex-servicemen

status.

Ans. Yes, if such personnel were given a gratuity and discharged on reasons other

than misconduct or inefficiency (honourably discharged

Q.5 Grant of ex-servicemen status to the personnel of Army Postal Service (APS).

Ans. The personnel of APS who are a part of the regular army and retired from such service

(ie, directly from the APS itself without reversion to P&T Deptt)

with a pension or who had been released from such service on medical grounds attributable

to military service or circumstances beyond their control and awarded medical or other

disability pension come within the definition of ex-servicemen. The personnel of APS

discharged on or after 19 Jul 89 satisfying the above conditions only are eligible to the

status of ESM.

Q.6 Whether the Widow of ESM who have got re-married are entitled to the status

of ESM.

Ans. No.

Q.7 Whether the person discharged on plural marriage are entitled for ESM status ?

Ans. No.

Q.8 Whether the retired defence services personnel discharged on grounds of services no

longer required, compassionate grounds, marriage and medical grounds are eligible to the

status of ex-servicemen?

Ans. As per the clarifications obtained from AG's Branch, discharges are not blameworthy;

only dismissals are. Such cases will, therefore, qualify to the status of ESM if they fulfil other

eligibility conditions as laid down in the definition in vogue at the time of discharge. The

individuals discharged on account of misconduct or inefficient will, however, not be eligible

to ESM status.

Q.9 Are recruits eligible to the status of ESM?

Ans. Since a recruit is not a rank, they are Not entitled to the status of ESM, However,

recruits who were/are boarded out/released on medical grounds and granted

medical/disability pension have been given the status of an ex-servicemen vide Government

of India, Ministry of Defence, Department of Ex-Servicemen Welfare, Office Memorandum

No 12/I/2005/D (Res) dated 01 Feb 2006.

Q.10 Are the personnel recruited in the Indian Army before independence but subsequently

opting for Pak Army after independence and discharged therefrom, eligible to the status of

ex-servicemen?

Ans. As per the definition laid down by the Govt of India, to be eligible to the status

of ESM the individual may have inter-alia served in the Armed Forces of the Indian Union

and released therefrom. Such cases are, therefore, not eligible to the status of ESM.

Q.11 Whether the services rendered by the retired defence services personnel as boy

before grant the rank may be counted for total qualifying services for determining the status

of individual as ex-servicemen?

Ans. No. To be eligible to ESM Status, the individual may have inter-alia served in

the Armed Forces of the Indian Union in any rank. Since boy is not a rank, such cases are

not eligible to ESM status even if medically boarded out and in receipt of pension.

Q.12 Are the persons re-employed in Para Military Forces, Defence Security Corps (DSC)

etc eligible to the status of ESM?

Ans. Services in the Para Military Forces, DSC etc does not entitle individual to ESM Status

and as such is not to be counted for grant of status of ESM, even if such services may have

earned a pension. However, if before joining Para Military Forces, DSC etc the person was

eligible for the status of ex-servicemen, he would be given the status of ESM. Para Military

Forces cover Border Security Force, Central Reserve Police Force, Indo Tibetan Border

Force, Assam Rifles and Railway Protection Force.

Q.13 Are the personnel dismissed from the army for having taken part in freedom struggle,

mutiny etc eligible to the status of ESM?

Ans. Yes, such cases are to be given the status of ESM as a special case if subsequently

granted the status of Freedom fighter.

Q.14 Are more than one wife of deceased ESM in receipt of family pension eligible

to the Status of ex-servicemen ?

Ans. Yes.

Q.15 What does the discharges under Army Rule 13(3) (i) to 13(3) (v) mean? Are the

individuals discharged under these clauses eligible to the ESM Status?

Ans. The discharges under Army Rule 13(3) (i) to 13(3) (V) relate to:-

13(3) (i): On fulfilling the conditions of his enrolment or having reached The stage at

which discharge may be enforced.

13(3)(ii): On completion of a period of army service only, there being no vacancy in

the Reserve.

13(3)(iii): Having been found medically unfit for further service.

13(3)(iv) : At his own request before fulfilling the conditions of his enrolment.

13(3)(v): All other clauses of discharge. The individuals discharged under clauses

13(3) (I) to 13(3) (iv) are eligible to ESM status, if they fulfill other eligibility

conditions as laid down in the definition in vogue at the time of their discharge. The

status of discharges under Army Rule 13(3) (v), will, however, be governed by the

actual cause of discharge.

Q.16 Are the persons released under AA Section 18 (AHQ part II Order No 67 dt 27-7-80)

eligible to the status of ESM?

Ans. Every person subject to this Act shall hold office during the pleasure of the

President. The individual is not entitled to the ESM status.

Q.17 Are the person in receipt of disability pension at the time of their discharge but not

presently in receipt of the same eligible to the status of ESM?

Ans. Yes. Such cases are eligible to ESM status.

Q.18. Are the persons released from the following units eligible to the status of ESM?

Indian Army Nursing Service

Indian Canteen Corps

AF(I) (The Niligiri Malabar Battalion East West Bn)

Bharat Scouts.

Non ISF personnel.

Bn Railway (D of I Corps)

VH Units-DOFI Corps

Border Scouts.

Ladakh Scouts.

Auxillary Force of India

32 UP Defence Bn.

Ans. As per the clarification received from Ministry of Defence (Historical Division), Woman

Auxiliary Corps (India) and Auxiliary Forces of India figures in the list of Indian Army Units

pertaining to the period of World War II/1941-1943. The personnel of the Woman Auxiliary

Corps (India) and Auxiliary Force of India will, therefore, qualify to the status of ESM if they

fulfill the other eligibility conditions as laid in the definition in vogue at the time of their

discharge. The personnel of Nursing Service are also eligible to the status of ESM.

Regarding other units, the matter is under reference to AG's Branch and further clarification

will follow on receipt of details from them.

Q.19 Are the persons discharged at their own request/compulsorily retired and in receipt of

pension eligible to the status of ESM?

Ans. Yes, such cases are eligible to ESM status.

Q.20. Are the persons discharged with character assessed 'BAD' eligible to ESM status?

Ans. As per the definition laid down by the Government of India, the eligibility of retired

Defence Services Personnel to the status of ESM is governed inter-alia by length of service,

reasons for discharge, pensioner status etc as per the definition in vogue at the time of their

discharge. The character of the person has no bearing on his eligibility to ESM tatus. Such

cases will, therefore, qualify to ESM status if they fulfill the eligibility conditions as per the

definition in vogue at the time of their discharge.

Q.21.Are the persons released on reduction of Indian Army on Demobilisation eligible to

ESM status?

Ans. Yes, if they fulfill the other eligibility conditions as laid down in the definition in vogue at

the time of their discharge.

 

 

CHAPTER 1

ORGANISATIONAL STRUCTURE OF THE PR. CDA (P)

&

VARIOUS TYPES OF PENSIONARY AWARDS TO COMMISSIONED OFFICERS

CONTENTS

(1) Introduction.

(2) Responsibilities.

(3) Strength.

(4) Major Wings.

(5) Audit sections.

(6) Grants Sections.

(7) Other Responsibilities.

(8) Various Types of Pensionary Awards to Commissioned Officers

3

ORGANIZATIONAL STRUCTURE OF THE Pr.CDA(P)

1. INTRODUCTION.

The office of the PCDA (P) Allahabad, erst-while office of the controller of

Military Accounts (Pensions) is a unit of Controller General of Defence Accounts

under Ministry of Defence (Finance). This office was earlier Controller's office upto

18.12.88 and from 19.12.88 this has been upgraded as the office of the Chief

Controller of Defence Accounts (P) Allahabad. It has been redesignated as office of

the Principal CDA (P) since 24.09.1999.

2. RESPONSIBILITIES.

The office of the PCDA (P) Allahabad is responsible for:-

(i) Sanction of pensionary benefits to Commissioned officers, PBOR of Army and

their families. All Commissioned Officers, PBOR and their families of Navy

and Air Force discharged prior to 1.11.85 and all defence civilians and their

families including DAD, Coast guard and GREF personnel and their families.

(ii) Audit of Payment of Pensions.

(iii) Compilation of all payments related to pension.

3. MAJOR WINGS

The office of the PCDA (P), Allahabad is divided into two major wings to carry

out its responsibilities independently and comprehensively according to nature of

work.

(i) Audits

(ii) Grants

4 AUDIT SECTION.

This office arrange payment of pension to more than 22 lakhs pensioners

spread all over the country through 582 treasuries, 61 Defence Pension

Disbursement Offices of DAD, 5 Pay Accounts Officers, 2 Post Offices Indian

Embassy, Kathmandu, Nepal and 46000 link branches of 26 Public Sector Banks

and 4 Private Banks viz. ICICI Bank, IDBI Bank, UTI Bank and HDFC Bank.

For effective and smooth functioning of Audit section, it has following subsections

to deal with different nature of work.

Audit

Coord.

I

Audit Tech. Spot

Audit/Audit

Coord-II

DPDO cell Audit Treasury

Cell

1 2 3 4 5

General

Administ

-ration.

Technical

examination of

cases referred

and issue of

Detailing

teams for

spot audit of

PDAs and

Audit and

correspondence

in respect of all

categories of

Audit and

correspondence in

respect of all

categories of

4

necessary

circulars,

Routine

Notes, Group

Orders etc.

further

follow up

action.

pensioners

drawing pension

from DPDOs &

U.K./Burma/

HKSRA/PAK

Pensioners.

pensioners drawing

pension through

Treasuries/ PAOs

& Indian Embassy,

Nepal.

Audit PSB Cell Card Holder Documentation O.T.I. Cell

6 7 8 9

Audit

correspondence in

respect of all

categories of

pensioners

drawing pension

from PSBs.

Preparation of

audit cards and

maintenance of

library of

duplicate copy of

PPOs.

Library of Monthly

pension payment

Schedules/Scrolls

of the PDAs.

clearance of

demands in respect

of O.T.I.

6. GRANTS SECTIONS.

The pensionary awards are notified in Grants sections according to the

category of pension. The grant of pensionary awards is, therefore again divided as

under:-

A. Grants-I (Military) Grants of Pensionary award to Commissioned

Officers and their families.

B. Grants-I (Civil) Grants of pensionary awards to the Defence

civilians and their families including DAD, Coast

Guard and GREF.

C. Grants(ORs) Grant of pensionary awards to the Personnel Below

Officer Rank and their families. further divided in G-

2, G-3, G-3RA,G-4 , Gts Tech. etc.

7. OTHER RESPONSIBILITIES.

This office also acts as an audit officer for other offices of DAD and carry out

post audit of pay and allowances, A, contingent bills, etc.

PENSIONERS GRIEVANCES MECHANISM

This office has a Defence Pension Adalat Cell for organizing Pension Adalats

at different stations in INDIA, Complaint Cell to monitor all complaints received in the

office, Legal Cell to monitor all the legal cases.

DEFENCE PENSION TRAINING INSTITUTE is also being formed to impart training

to all the agencies linked with the Pension Sanction and Disbursement.

5

8. VARIOUS TYPES OF PENSIONARY AWARDS TO COMMISSIONED

OFFICERS.

The various types of pensionary awards admissible: -

(i) Retiring Pension.

(ii) Retiring Gratuity.

(iii) Retirement /Death Gratuity.

(iv) Disability Pension.

(v) Constant Attendance Allowance

(vi) Invalid Pension/Gratuity.

(vii) War Injury Pension.

(viii) Ordinary Family Pension.

(ix) Special Family Pension.

(x) Liberalised Family Pension.

(xi) Special Pension/Gratuity.

Conditions for admissibility of various types of pensionary awards:

(i) Retiring Pension:

The minimum period of qualifying service (without Weightage) for earning retiring

pension shall be 20 years (15 years in the case of late entrants).A weightage from 9

-3 years according to the ranks subject to the total qualifying service not exceeding

33 years is admissible to commissioned officers

(ii) Retiring Gratuity:

The minimum period of qualifying service actually rendered and required to earn

retiring gratuity is 10 years. This gratuity is payable only when one has not rendered

the minimum qualifying service for earning retiring pension. Retiring gratuity is equal

to 1/2 of the reckonable emoluments for each completed six monthly period of

qualifying service.

(iii) Retirement /Death Gratuity.

(a) Retirement Gratuity:

An individual who has completed 5 years qualifying service and is eligible for

service/invalid gratuity or pension of any type, shall be granted Retirement Gratuity

equal to 1/4 of reckonable emoluments (Pay, plus DP including classification

allowance if any, plus dearness relief on the date of discharge/invalidment) subject to

maximum of 16½ times of the reckonable emoluments restricted to Rs. 3.5 lakhs.

(b) Death Gratuity:

Death gratuity at the following rates is admissible in the event of death in

harness: -

Length of

Qualifying Service

Rate of Death Gratuity

(i) Less than one year

Two times of reckonable emoluments.

6

(ii) One year or more but

less than 5 years

Six times of reckonable emoluments.

(iii) Five yrs or more but

less than 20 yrs

Twelve times of reckonable emoluments

(iv) 20 years or more Half of the reckonable emoluments for

each completed six monthly period of

qualifying service subject to a min. of 12

times and a maximum of 33 times of the

reckonable emoluments with a

overriding ceiling of Rs. 3.5 lakhs.

(iv) Disability Pension.

For determining the pensionary benefits for death or disability, the cases will

be broadly categorized as follows:-

Category 'A':

Death or disability due to natural causes neither attributable to nor

aggravated by military service as determined by the competent medical

authority.

Category 'B':

Death or disability due to causes which are accepted as attributable to

or aggravated by military service as determined by the competent medical

authority.

Category 'C':

Death or disability due to accidents in the performance of duties such

as:-

(i) Accidents while traveling on duty in Govt. vehicles or public /private

transport.

(ii) Accidents during air journeys.

(iii) Mishaps at sea while on duty

(iv) Electrocution while on duty, etc.

(v) Accidents during participation in organized sports events/adventure

activities/expeditions/training.

Category 'D':

Death or disability due to acts of violence/attack by terrorists, antisocial

elements, etc, whether on duty or not. Bomb blasts in public places or

transport, indiscriminate shooting incidents in public, etc, would be covered

under this category, besides death/disability occurring while employed in the

aid of civil power in dealing with natural calamities, etc.

Category 'E':

Death or disability arising as a result of

(a) enemy action during international war.

(b) Action during deployment with a peacekeeping mission abroad.

(c) Border skirmishes

7

(d) During laying or clearance of mines including enemy mines as also

mines sweeping operations.

(e) On account of accidental explosions of mines while laying operational

oriented mine field or lifting or negotiating mine field laid by the enemy

or own forces in operational areas near international borders or on the

line of control.

(f) War like situations including cases which are attributable to/

aggravated by : -

(i) extremists' acts, exploding mines, etc, while on way to an

operational area.

(ii) battle inoculation training exercises or demonstration with live

ammunition.

(iii) kidnapping by extremists while on operational duty.

(g) An act of violence/attack by extremists, antisocial elements, etc, while

on operational duty.

(h) Action against extremists antisocial elements, etc, death/disability while

employed in the aid of civil power in quelling agitation, riots or revolt by

demonstrators.

Disability Pension on discharge:-

Where an Armed Forces officer is discharged from service and his disabilities

is accepted as attributable to or aggravated by military service, he/she shall be

entitled, to disability pension consisting of service element and disability element as

follows: -

(1) Service Element: Equal to normal service

pension

(2) Disability Element: The rate of disability

element for 100% disability for

various ranks shall be as follows: -

Rank Amount p.m.

(i) Commissioned Officers and Hony. Commissioned

Officers of the three services, MNS, TA & DSC

Rs. 2600/-

Disability element for disablement lower than 100% shall be reduced

proportionately. Where permanent disability is not less than 60%, the disability

pension (i.e. total of service element plus disability element) shall not be less than

60% of the reckonable emoluments last drawn.

Disability Pension on Invalidment

Where an Armed Forces officer is invalided out of service the extent of

disability or functional incapacity shall be determined in the following manner for the

purposes of computing the disability element: -

8

Percentage of disability as assessed

finally by Competent Authority

Percentage to be reckoned for

computing of disability element

1- 49 50

Between 50 and 75 75

Between 76 and 100 100

(v) Constant Attendance Allowance:

It is payable at the rate of Rs. 600/- per month irrespective of the rank

on the recommendation of medical board, subject to the condition that the individual

has actually employed a constant attendant and was not an inmate/ inpatient in any

Govt. hospital/institution.

(vi) Invalid Pension/Gratuity:

When an officer is invalided out of service with a disability neither

attributable to nor aggravated by service, he will be entitled to invalid pension equal

to service element of disability pension, if the service actually rendered is 10 years or

more and invalid gratuity, at half a month's reckonable emoluments (Pay including

classification allowance and dearness allowance admissible on the date of

discharge), if the service actually rendered is less than 10 years.

(vii) War Injury Pension on Invalidment:

Where an Armed Forces officer is invalided out of service on account

of disabilities sustained under circumstances in category 'E', he shall be entitled to

War Injury Pension consisting of Service Element and War Injury Element.

(a) Service Element: Equal to service pension to which he/she would

have been entitled on the basis of his pay on the date of invalidment but counting the

service on the date on which he/she would have retired in that rank in the normal

course including weightage as admissible.

(b) War Injury Element: Equal to reckonable emoluments for 100

percent War Injury (Pay including classification allowance, stagnation increment, if

any, last drawn) for 100% disablement. War Injury Element for lower percentage of

disability, shall be proportionately reduced. However, aggregate of Service Element

and War Injury Element shall not exceed the last pay drawn.

(viii) Ordinary Family Pension:

The ordinary family pension shall be admissible to the families of the Armed

Forces officer at the rate of 30% of reckonable emoluments (Pay including

classification allowance, if any last drawn by the individual), subject to a minimum of

Rs. 1275/- p.m.

Where an individual has rendered minimum 7 years' service, the Ordinary

Family Pension at enhanced rate is to be paid subject to maximum of 50% of the

reckonable emoluments or service pension whichever is less for 7 years from the

date of death or 67 years of age which occurs earlier.

9

(ix) Special Family Pension:

In case of death of a Commissioned Officer under the circumstances

mentioned in category 'B' or ‘C’, special family pension shall be admissible to the

families of such personnel at the uniform rate of 60% of reckonable emoluments

(Pay including classification allowance, stagnation increments, if any, last drawn)

subject to a minimum of Rs. 2550/- p.m., irrespective of whether widow has

child/children or not. There shall be no maximum ceiling on special family pension

and also no condition for minimum qualifying service. In case, children become

beneficiary all the children together shall be entitled for SFP @ 60% of reckonable

emoluments subject to a minimum of Rs. 2550/- p.m. The senior most eligible child

will be sanctioned special family pension in the first instance. Thereafter, it will pass

on to next eligible child till eligibility of all children is exhausted.

(x) Liberalized Family Pension:

In case of death of a Commissioned Officer under the circumstances

mentioned in category 'D' and 'E' stated above, the nominated heir shall be entitled

to liberalized family pension equal to reckonable emoluments (Pay including

classification allowance, stagnation increments, if any, last drawn) until death or

disqualification.

10

CHAPTER 2

RETIRING PENSION & GRATUITY CLAIMS OF COMMISSIONED OFFICERS

1. QUALIFYING SERVICE FOR EARNING RETIRING PENSION.

1.1. The minimum period of qualifying service (without Weightage) for earning

retiring pension shall be 20 years (15 years in the case of late entrants).

1.2. The term qualifying service shall mean actual qualifying service rendered plus

a weightage appropriate to the last rank held subject to total qualifying service

including weightage not exceeding 33 years.

1.3. A fraction of a year equal to 3 months and above but less than 6 months shall

be treated as a completed ½ year. Similarly, nine months or more but less

than one year shall be treated as a competed one year and reckoned as

qualifying service.

This shall, however, not be applicable for completing minimum qualifying

service for pensionary award.

2. PERIODS OF SERVICE QUALIFYING FOR PENSION

2.1. Service as a permanent regular Commissioned Officer

2.2. Service rendered before attaining the age of 17 years.

2.3. Embodied or called out service as an officer of TA or Auxiliary Air Force

subject to refund of gratuity, if any.

2.4. Service in the rank if followed by permanent regular Commissioned service

without a break subject to refund of gratuity, if any.

2.5. All leave including study leave with pay.

2.6. Period of suspension from duty when the officer is not brought on trial or court

martial with result favour-able to the officer.

2.7. Service under an Office /Department/Ministry of the Central or State

Government.

2.8. Any period of Civil service under Central or State Government. if followed by

military service subject to refund of gratuity, if any.

2.9. Service rendered in the autonomous bodies

2.10. The period of ante-date of commission and the period of Secondment subject

to the following maximum:- (a) Ante-date of commission –18 months (b)

Secondment -12 months (c) when both ante- date and Secondment granted

– 24 months

2.11. Service rendered in aid of civil administration.

3. WEIGHTAGE ADMISSIBLE

11

3.1. Service Officers (Other than MNS)

RANK YEARS RANK YEARS

Lieutenant 9 Colonel 7

Captain 9 Brigadier 5

Major 8 Major General 3

Lt. Col (TS) 5 Lt. General 3

Lt. Col (S) 7 Chief of the Army Staff 3

Colonel (TS) 7

3.2. MNS Officers

RANK YEARS

Captain 7

Major 6

Lt. Col. 5

Colonel 5

Brigadier 5

Major General 3

3.3. ECOs/SSCO

12 years and more but less than 20 years 5 years

20 years and above Rank wise weightage as given in clause (3.1.) above

4. WEIGHTAGE NOT ADMISSIBLE

4.1. Weightage is not admissible in following cases: -

4.2. Officers who retire pre-maturely for permanent absorption in public sector

under takings and autonomous bodies.

4.3. Officers of the Territorial Army.

4.4. For determining the minimum qualifying service for retiring pension.

4.5. Retiring pension of an officer other than the officer of the rank of General will

be assessed on the basis of the rank actually held continuously for at least 10

months before retirement.

12

5. DETERMINATION OF AMOUNT OF PENSION

5.1 The amount of retiring pension for 33 years of qualifying service shall be

calculated at 50% of average reckonable emoluments drawn during last 10

months of the service. For lesser period of qualifying service, the amount of

pension shall be reduced proportionately.

5.2. The reckonable emoluments for retiring pension shall comprise pay including

rank pay, stagnation increment and NPA, if any, drawn during the last 10

months.

5.3. With effect from 1.4.2004, DA equal to 50% of the existing basic pay shall be

merged with the basic pay which would be counted for retirement benefits.

5.4. The retiring pension of an officer of the rank of Lt. Colonel (TS), Brigadier or

Major General shall not be less than the pension which would have been

admissible as a Major, Colonel or a Brigadier had he not been promoted to

the higher rank.

Note: An example showing calculation of retiring pension is given in

Illustration No. 1

6. RETIREMENT GRATUITY

6.1. An officer who has completed 5 years qualifying service (actual) and is eligible

for retiring /invalid/ special pension or gratuity of any type will be granted

retirement gratuity equal to ¼th of the reckonable emoluments for each

completed six monthly period of qualifying service subject to the maximum of

16 ½ times of the Reckonable emoluments which will be restricted to Rs. 3.5

lakhs.

6.2. A weightage of 5 years is allowed in actual qualifying service subject to total

qualifying service including weightage not exceeding 33 years.

6.3. The term “reckonable emoluments “ will include pay of rank last held, rank

pay, stagnation increment, NPA, if any, plus dearness allowance.

6.4. With effect from 1.4.2004 DA, equal to 50% of the existing basic pay shall be

merged with the basic pay, which would be counted for retirement benefits.

13

CHAPTER 3

COMMUTATION OF PENSION

1. COMMUTATION OF PENSION

1.1. An officer is entitled to commute for a lump sum payment a fraction not

exceeding 43% of his/her pension, which is sanctioned for life.

1.2. Commutation of pension if applied after one year of retirement/invalidment is

to be submitted through pension disbursing authority. In such cases,

commutation is to be done after medical examination only.

2. CALCULATION OF COMMUTED VALUE OF PENSION

2.1. The commutation of pension is calculated as under: -

Portion of monthly pension to be commuted x 12 x purchase value applicable

to the age next birthday.

Note1: The table of commutation of pension is given in Army Instruction No.

85/71

Note2: An example showing calculation of commutation of pension is given in

Illustration No.

3. RESTORATION OF COMMUTATION PORTION OF PENSION

3.1. The pensioners who have commuted a portion of their pension and on

1.4.1985 or thereafter have completed 15 years or will complete from the

respective dates of retirement or from the date on which reduction in pension

on account of commutation becomes effective will have their commuted

portion restored.

4. RESTORATION OF COMMUTED PORTION OF PENSION CASE OF

ABSORPTION

4.1. The officers who had drawn lump-sum payment on absorption and have

become entitled to restoration of 1/3rd commuted portion of pension shall,

apart from payment of revised restored amount of 1/3rd commuted portion of

pension, be also entitled to dearness relief on notionally revised full pension

from the date of restoration instead of dearness relief on the revised restored

amount of 1/3rd commuted portion.

4.2. However, the officers who have opted for lump sum commuted value of their

total pro-rata pension may get their pension restored to the extent of 43%

Note: An example showing the calculation of restoration of commuted

portion of pension in respect of officer absorbed in central public enterprise is

given in Illustration No. 11

14

CHAPTER 4

DISABILITY & INVALID PENSION

An Officer who is retired/ invalided from army service on account of disability

arising/sustained under the circumstances mentioned in category B and C of Para 11

below which is accepted as attributable to or aggravated by such service and is

assessed at 20% or over shall be entitled a disability pension. The disability pension

consists of service element and disability elements.

Note: The condition of minimum assessment of 20% of disability shall, however, be

not required in cases of invalidment.

2. For determining the Pensionary benefits the circumstances to decide the

attributability/aggravation have been categorized as under: -

CATEGORY “A”

Death or disability due to natural causes neither attributable to nor aggravated

by military service, such as constitutional diseases, chromic ailments, prolonged

illness while not on duty.

CATEGORY “B”

Death or disability due to causes which are accepted as attributable to/

aggravated by military service such as diseases contracted because of continued

exposure to hostile work environment subject to extreme weather conditions or

occupational hazards.

CATEGORY “C”

Death or disability due to accidents while performing duty, such as,

(i) Accidents while traveling on duty in Government/public /private vehicles or

during air journey or mishap at sea.

(ii) Electrocution while on duty.

(iii) Accidents during participation in organized sports events/ adventures

activities/expeditions/training

CATEGORY “D”

Death or disability due to acts of violence/attack by extremists, anti-social

elements, whether on duty or even when not on duty , bomb blasts in public places

or transport or disability occurring while employed in aid of civil power in dealing with

natural calamities.

15

CATEGORY “E”

Death or disability arising as a result of: -

(i) Enemy action in international war, action during peace keeping mission

abroad, border skirmishes.

(ii) During laying/clearance of mines, accidental explosions of mines.

(iii) War like situations, including cases which are attributable to / aggravated by: -

(a) Extremist acts, exploding mines, etc while on way to operational area.

(b) Battle inoculation training exercises, or demonstration with live ammunition.

(c) Kidnapping by extremist while on operational duty.

(iv) An act of violence/attack by extremists and antisocial elements etc. while on

operational duty or while employed in aid of civil power in quelling agitation,

riots or revolts by the demonstrators.

(v) Operations specially notified by Government from time to time.

3. PROCEDURE FOR ADJUDICATION OF DISABILITY PENSION CLAIM

3.1 IN INJURY CASES

(a) Attributability- decision regarding attributability would be taken by the AG in

army in respect of Brigadier and above by ADGPS in respect of officers upto

the level of Colonel for grant of war injury pension / disability pension or lump

sump compensation.

(b) Assessment- the assessment with regard to the percentage of disability as

recommended by the Invaliding Medical board/ Release Medical Board as

approved by the next higher medical authority would be treated as final unless

the individual himself requests for review.

(c) Approving authority for Medical Board- Medical Board proceedings shall be

approved by the next higher medical authority than the one which constituted

the board.

3.2 IN DISEASE CASES.

Decision regarding attributability / aggravation would be taken by AG IN Army

in respect of Brigadier and above and by ADGPS in respect of Officers upto the level

of Colonel for grant of war injury pension / disability pension or lump sump

compensation.

4. ASSESSMENT

4.1 DISABILITY PERMANENT IN NATURE

The assessment with regard to percentage of disability as recommended by

the Invaliding/Release Medical board and as adjudicated by Service HQrs. shall be

treated as final and for life unless the individual himself requests for review. There

shall be no RSMB.

.

16

4.2 DISABILITY NOT OF PERMANENT IN NATURE

I Initial- assessment will be made for two years. The individual will be asked to

report for review after two years. Assessment made during this review will be final

and for life unless the individual himself requests for review.

4.3 DISABILITY PENSION ON INVALIDMENT

The amount of service element and disability element of disability pension in

case of invalidment are determined as under:-

(i) Service element- the amount of service element shall be equal to the retiring

pension .

(ii) There shall be no condition of minimum qualifying service for earning this

element.

(iii) Disability element - The amount of disability element depends on the

assessed degree of disablement by Invaliding Medical Board and rank of the

officer. Disability lower than 100% shall be reduced with reference to

percentage.

(iv) Provided that where permanent disability is not less than 60% the disability

pension (i.e. service element plus Disability element) shall not be less than

60% of the reckonable emoluments last drawn.

PERCENTAGE OF

DISABILITY AS FINALLY

ACCEPTED

PERCENTAGE TO BE RECKONED FOR

COMPUTING OF DISABILITY ELEMENT

1 to 49 50

50 and 75 75

76 and 100 100

Note1: Rounding off benefit is not admissible where disability is assessed at Nil

percent by the Invaliding Medical Board.

Note2: An example showing calculation of disability pension on invalidment is given

in Illustration No. 2.

5. DISABILITY ELEMENT ON RETIREMENT

5.1. Where a Commissioned Officer is retained in service despite disability arising/

sustained in the circumstances mentioned in category “B’ and ‘C’ and is

subsequently retired on attaining age of retirement or on completion of tenure

he shall be entitled to disability element at the rate prescribed. for 100%

disablement.

5.2. For disabilities less than 100% but not less than 20% the rate will be

proportionately reduced.

5.3. No disability element shall be payable for disabilities less than 20%.

17

5.4. Rounding off benefit as admissible in case of invalidment as mentioned above

shall not be applicable in such cases.

6. RATE OF DISABILITY ELEMENT

6.1. The rate of disability element for 100% disability shall be Rs.2600/- p.m.

7. CONSTANT ATTENDANCE ALLOWANCE

7.1. Constant Attendance Allowance is sanctioned to an officer for 100%

disablement, if in the opinion of IMB/RSMB subject to acceptance by the

pension sanctioning authority; he needs the services of a Constant Attendant

for at least a period of 3 months subject to the condition that the pensioner

actually employs a paid attendant to look after him.

7.2. The Constant Attendance Allowance will not be payable for:

(i) Any period during which the pensioner was an inmate or inpatient of a

Government institution or Hospital.

(ii) Any period for which a constant and paid attendant was not actually

employed to look after him.

(iii) For the period of re-employment of the pensioner.

8. RATE OF CONSTANT ATTENDANCE ALLOWANCE

8.1. Constant Attendance Allowance shall be admissible @ Rs. 600/- p.m.

irrespective of the rank w.e.f. 1.1.96.

9. LUMP-SUM COMPENSATION IN LIEU OF DISABILITY ELEMENT

9.1. In case a service officer is found to have a disability which is sustained under

the circumstances mentioned in category ‘B’ and ‘C’ and is assessed at 20%

or above for life but is retained in service despite such a disability, he shall be

paid a compensation lump sum (in lieu of disability pension) equal to the

capitalized value of disability element on the basis of disability actually

assessed

Note: Provision of rounding off benefit mentioned above shall not apply.

9.2. For the above purpose, the age next birth day will be reckoned with reference

to the date of onset of disability with loading of age, if any, recommended by

the Disability Compensation Medical Board.

9.3. Once compensation has been paid in lieu of disability element, there shall be

no further entitlement to the disability element for the same disability. Such

disability shall also not qualify for grant of any Pensionary benefits or relief

subsequently.

9.4. The payment of compensation in lieu of disability element will be made

through IRLA on the basis of payment authority issued by Pension Sanction

Authority.

18

10. INVALID PENSION

10.1. When on officer is invalided out of service on account of a disability which is

neither attributable to nor aggravated by military service, he will be entitled to

invalid pension, if service actually rendered is 10 years or more and invalid

gratuity, if it is less than 10 years.

10.2. The amount of invalid pension will be equal to the service element of disability

pension that would have been admissible in case the causes were attributable

to or aggravated by military service. Ranks for assessment of qualifying

service reckonable towards invalid pension will be the same as for

assessment of retiring pension.

10.3. The invalid pension will be subject to the minimum of Rs. 1275/- p.m.(now Rs

1913/-after D A merger).

11. INVALID GRATUITY

11.1. The amount of invalid gratuity shall be calculated at half a month’s reckonable

emoluments i.e. pay, rank pay, NPA, stagnation increment, if any, last drawn

and dearness allowance, for each completed six monthly, period of qualifying

service.

19

CHAPTER 5

WAR INJURY PENSION

1. WAR INJURY PENSION ON INVALIDMENT

1.1. Where an officer is invalided out of service on account of disability sustained

under circumstances mentioned in category “E”, he shall be entitled to war

injury pension consisting of service element and war injury element as follows

1.2. Service element- Equal to retiring pension to which he would have been

entitled on the basis of his pay on the date of invalidment but counting service

upto the date on which he would have retired in that rank in normal course

including weightage, if admissible.

1.3. There shall be no condition of minimum qualifying service for earning this

element.

1.4. War injury element- equal to reckonable emoluments last drawn for 100%

disablement. However, in no case aggregate of service element and war

injury element should exceed last pay drawn. For lower percentage of

disablement, war injury element shall be reduced and will be computed

mentioned above.

Note:-An example showing calculation of war injury pension on invalidment is

given in illustration No. 3.

2. WAR INJURY PENSION ON RETENTION IN SERVICE.

2.1. An officer who is retained in service despite the disability due to war injury

sustained under circumstances mentioned in category ‘E’ and retire

subsequently shall have on option as follows:-

(a) to draw lump sum compensation in lieu of war injury element foregoing

war injury element at the time of subsequent retirement.

Or

(a) to draw war injury element at the time of retirement in addition to

retiring pension admissible on retirement, foregoing lump sum

compensation.

3. LUMP SUM COMPENSATION IN LIEU OF WAR INJURY PENSION

3.1. In case an officer is found to have a disability which is sustained under the

circumstances and is assessed at 20% or more for life but the officer is

retained in service despite such disability and opts for lump sum

compensation, he shall be paid the lump sum compensation in lieu of war

injury element.

20

3.2. The rate for calculation of lump sum compensation in lieu of war injury

element for 100% disability for life will be Rs. 5200/- p.m.

For disability due to war injury of less than 100%, the rates shall be

proportionately reduced.

3.3. The one time compensation in lump sum in lieu of war injury element will be

equal to the capitalized value of war injury element.

3.4. Age next birth day will be reckoned with reference to the date of onset of

disability with loading to age, if any, recommended by the Competent Medical

Board.

3.5. Once the compensation in lieu of war injury element due to disability for life

has been paid, there shall be no further entitlement on account of such a

disability at the time of retirement form Armed Forces. Since this is one time

payment of compensation, no restoration will be permitted.

4. WAR INJURY ELEMENT ON SUBSEQUENT RETIREMENT

4.1. Where an officer is retained in service despite injury/disability sustained under

the circumstances mentioned in Category ‘E’ and does not opt for lump sum

compensation in lieu of war injury, he shall be entitled to the payment of war

injury element on a monthly basis at the rate prescribed in Para 32 above on

subsequent retirement.

4.2. For disabilities less than 100 %, the above rate shall be proportionately

reduced. No war injury shall be payable for disabilities less than 20 %.

5. LIBERALISED DISABILITY PENSION

5.1. An officer sustaining disability under the circumstances mentioned in category

‘D’ shall be entitled to same benefits as admissible to war injury cases on

invalidment/ retirement including lump sum compensation. However, on

invalidment, they shall be entitled to disability element instead of war injury

element in addition to service element.

5.2. The service element will be equal to retiring pension to which he would have

been entitled on the basis of his pay on the date of invalidment but counting

service upto the date on which he would have retired in that rank in normal

course including weightage as admissible.

5.3. There shall be no condition of minimum qualifying service for earning this

element.

5.4. The rate of disability element will be Rs. 2600/- p.m. for lower percentage of

disablement, this amount shall be proportionately reduced. However, in no

case aggregate of service element and disability element shall be less than

80% of the reckonable emoluments last drawn.

21

6. EX-GRATIA AWARD TO CADETS (DIRECT IN CASE OF DISABLEMENT.

6.1. Ex- gratia awards (except service entry) in respect of Cadets in the event of

disablement due to cause attributable to or aggravated by conditions of

military training shall be admissible @ Rs. 1275/- p.m. with effect from

1.8.1997 for life.

6.2. In addition, a disability award on ex-gratia basis shall also be admissible to

the ex-cadets @ Rs. 2100/- p.m. with effect from 1.8.1997 for 100% disability

during the period of disability.

6.3. The amount of disability award shall be proportionately reduced when the

degree of disablement is less than 100% No disability award shall be payable

whose degree of disablement is less than 20%.

6.4. Constant Attendance Allowance @ Rs. 600/- p.m. with effect from 1.8.1997

shall also be admissible as per conditions.

Note: An example showing calculation of ex-gratia award to Cadet is given in

Illustration No. 4.

7. APPEAL

7.1. An officer may submit two appeals against rejection of disability pension. He

may prefer first appeal to the Service HQrs (Director PS-4 ) within six months

from the date on which decision on the entitlement is communicated to him.

7.2. The officer can make a second appeal within six months from the date of

rejection of Service HQrs. The second appeal is considered by the Defence

Ministry Appellate Committee headed by Raksha Mantri /Rajya Raksha

Mantri.

22

CHAPTER 6

FAMILY PENSION

1. ORDINARY FAMILY PENSION

1.1. Ordinary family pension is payable to the widow and children of the officer

who died/die while in service or after retirement with a

retiring/disability/invalid/ special pension on account of causes which are

neither attributable to nor aggravated by service.

2. ELIGIBLE MEMBERS OF FAMILY FOR ORDINARY FAMILY PENSION

2.1. Wife lawfully married before or after retirement .

2.2. A judicially separated wife

2.3. Son/unmarried daughter below the age of 25 years (including those

illegitimate and adopted legally before or after retirement) or till the date of

earning livelihood i.e. not more than Rs. 2550/ pm., whichever is earlier?

2.4. Widowed/ divorced daughter till she attains the age of 25 years or upto the

date of re-marriage and the earning is not more than Rs. 2550/- p.m.

whichever is earlier.

2.5. Parents wholly dependant and has not left behind a widow, widower, eligible

son or daughter or a widowed/ divorced daughter and the earning of the

parent is not more than Rs. 2550/- p.m. The beneficiary is required to furnish

income certificate by themselves. The family pension to parents will be

admissible with effect from 1.1.1998 but will cover cases where death

occurred even prior to 1.1.1998).

2.6. In case of parents, the mother will receive the pension first. In addition to

above, the following members are also eligible for ordinary family pension: -

(i) Handicapped children- son or daughter suffering from any disorder of

disability of mind or physically crippled or disabled so as to render him

unable to earn a living even after attaining the age of 25 years.

(ii) Post retrial spouses-

(iii) Children born out of void or void able marriage

(iv) Children born from divorced wife where conception took place before

divorce.

3. ORDINARY FAMILY PENSION IN CASE OF MISSING PERSONNEL

PENSIONERS

3.1. Ordinary family pension in such cases is admissible to the eligible member of

the family from the date of lodging FIR one year after the date of lodging FIR or

expiry of leave of the officer who has disappeared, whichever is later.

23

4. RATES OF ORDINARY FAMILY PENSION

4.1. Normal Rate – The ordinary family pension at normal rate shall be calculated

@ 30% of reckonable emoluments last drawn subject to a minimum of Rs.

1275/- p.m. (now Rs 1913/- after DA merger) and a maximum of 30% of the

highest pay.

5. ENHANCED RATE OF ORDINARY FAMILY PENSION

5.1. Where on officer dies while in service having rendered not less than 7 years

continuous qualifying service, or who dies after retirement with pension.

Ordinary family pension at enhanced rate shall be granted for a period of 7

years or upto the date on which the deceased would have attained the age of

65/67 years. The amount of enhanced rate shall be the lowest of the following

amounts:

(i) 50% of the reckonable emoluments

(ii) amount of retiring/ invalid/ service element of disability pension

For this purpose, reckonable emoluments comprises of pay including Rank

Pay, stagnation increments and NPA, if any, last drawn.

5.2. With effect from 1.4.2004, DA equal to 50% of the existing basic pay shall be

merged with the basic pay which would be counted for retirement benefits.

Note: An example showing calculation of normal rate and enhanced rate of

ordinary family pension is given in Illustration No. 5.

6. SPECIAL FAMILY PENSION

6.1. Special Family Pension is admissible if the death of an officer whether during

service or after retirement is caused due to the circumstances mentioned in

category ‘B’ or ‘C’ .

6.2. There shall be no condition of minimum service on the date of death for grant

of Special Family Pension.

6.3. The decision whether the cause of death is attributable to or aggravated by

service or other wise rests with Government of India (now Service Hqrs. with

effect from 14.8.2001.)

7. ELIGIBLE MEMBERS FOR SPECIAL FAMILY PENSION

7.1. Wife (lawfully married before or after retirement) including a judicially

separated life.

7.2. Sons/Un-married daughters/ widowed/ divorced daughters (including those

illegitimate and adopted legally) till he/she attains the age of 25 years or upto

the date of his/her marriage/ re-marriage whichever is earlier. In case the

eligible child is physically or mentally handicapped and unable to earn

livelihood, the Special Family Pension would be admissible for life.

7.3. Father

7.4. Mother

24

7.5. Brother till he/she attains the age of 25 years.

7.6. Unmarried sister till he/she attains the age of 25 years.

8. CALCULATION

8.1. Special Family Pension shall be calculated @ 60% of reckonable emoluments

drawn at the time of death of the officer subject to a minimum of Rs. 2550/-

p.m. irrespective of whether widow has children or not.

8.2. There shall be no maximum ceiling on Special Family Pension.

Emoluments will comprise pay, rank pay, NPA and stagnation increment, if

any, last drawn by the officer.

8.3. With effect from 1.4.2004 DA, equal to 50% of the existing basic pay shall be

merged with the basic pay which would be counted for retirement benefits.

Note- An example showing calculation of Special Family Pension is given in

Illustration No. 6

9. SPECIAL FAMILY PENSION ON RE-MARRIAGE OF WIDOW

(i) If widow has children.

(a) If she continues to support

children after re-marriage.

(b) If she does not support children

after re-marriage.

Full Special Family Pension continue

to widow.

Ordinary family pension equal to 30%

of the last pay drawn to the re-married

widow.

50% of the Special Family Pension to

eligible children.

(ii) If widow has no children. Full Special Family Pension to widow.

10. DEPENDENT PENSION TO PARENTS AND BROTHERS/SISTERS

10.1. A claim for dependent’s pension arises in favour of parents/ eligible brothers

and sisters (in the absence of parents) of the deceased officers who die under

circumstances mentioned in category B or C as a bachelor or widower

without children.

11. CONDITIONS OF ELIGIBILITY TO DEPENDENT PENSION

11.1. The parents/ eligible brothers/ sisters were largely dependent on the officer for

support and are in pecuniary need.

11.2. In case of parents, upto the date of death or in the case of female parent who

re-marries- upto the date of re-marriage.

11.3. In the case of brothers/sisters- upto the date he/she attains the age of 25

years or until she gets married, whichever is earlier. The dependents pension

25

may be continued beyond 25 years if they are incapable of self-support by

reason of mental or physical infirmity.

Note: There shall be no condition of “ means limit” for grant of dependent

pension provided they were largely dependent on the deceased officer

for support and are in pecuniary need. A self attested declaration on

any normal paper shall be treated as sufficient proof for grant of

dependent pension.

Note: An example showing calculation of dependent pension(special) in

given in Illustration No.8

12. RATE OF DEPENDENT PENSION

12.1. At a rate equal to 50% of the notional Special Family Pension that would have

been admissible as per Para 46 above subject to a minimum of Rs. 1275/-

p.m.

13. LIBERALISED FAMILY PENSION

13.1. In case of an officer under the circumstances mentioned in category ‘D’ or ‘E’

eligible members of the family shall be entitled to liberalized family pension

equal to Reckonable emoluments last drawn

13.2. Reckonable emoluments includes pay, rank pay, NPA and stagnation

increments, if any, last drawn.

13.3. With effect from 1.4.2004, DA equal to 50% of the existing basic pay shall be

merged with the basic pay which would be counted for retirement benefits.

13.4. Liberalised Family Pension shall be granted to the widow until death or

disqualification. If the officer is not survived by the widow but is survived by

child/ children only, all children together shall be eligible for Liberalised Family

Pension at the rate equal to Special Family Pension. Liberalised Family

Pension shall be payable to child/ children for the period during which they

would have been eligible as in the case of Special Family Pension. It shall be

paid to the senior most eligible child at a time. On his/her death/

disqualification, it will pass on to the next eligible child.

Note: An example showing calculation of Liberalised Family Pension is given

in Illustration No. 7.

14. Liberalised Family Pension on Re-marriage of Widow.

(i) If widow has children

(a) If she continues to support

children after re-marriage

(b) If she does not support

children after re-marriage

Full Special Family Pension continue to

widow

Ordinary family pension equal to 30 to

widow .60% Liberalised Family Pension

to eligible children.

(ii) If widow has no children Full Liberalised Family Pension to

continue to widow.

26

15. DEPENDENT PENSION (LIBERALISED)

15.1. Where an officer dies as a bachelor or as a widower without children under

the circumstances in category ‘D’ or ‘E’ of Para 11 above, dependant pension

(Liberalised) shall be admissible to parents without reference to their

pecuniary circumstances at the rate of 75% of Liberalised Family Pension for

both parents and at the rate of 60% of Liberalised Family Pension for single

parent. On the death of one parent, dependent pension at the latter rate shall

be admissible to the surviving parent. In the absence of parents, dependent

pension shall be admissible to dependent brother(s)/ sister(s), if otherwise

eligible, at the rate of 60% of Liberalised Family Pension.

Note: Condition of age and marriage as laid down in Para 40 above shall

equally apply to dependent brother/sister for grant of dependant

pension which shall be paid to the senior most eligible brother/ sister at

a time.

Note: An example showing calculation of dependent pension to parent is

given in Illustration No. 9

16. EX-GRATIA AWARDS IN CASE OF DEATH OF CADETS:

16.1. The Ex-gratia awards in respect of Cadets in the event of death due to causes

attributable to military training shall be payable to the next of the kin

depending upon his martial status.

17. RATE OF EX-GRATIA AWARDS

17.1. IN CASE OF MARRIED CADET,

17.1.1.Rs. 600/- p.m. upto 31.7.1997 and thereafter @ Rs. 1275/- p.m. w.e.f. 1.8.97

to the widow /children.

17.1.2.In case of unmarried/widower Cadet Rs. 375/- p.m. up to 31.7.1997 and

thereafter @ Rs. 1275/- p.m. w.e.f. 1.8.97 to the dependent parents for life. In

absence of parents, to the dependent brother(s) /un-married sister(s) in order

of seniority in age till they attain the age of 25 years. In case of un-married

sister(s), ex-gratia shall be stopped on her/their getting married.

17.1.3.Ex-gratia amount of Rs. 2.5 lakhs is payable in addition where death is due to

cause attributable to or aggravated by military training occurring on or after

1.8.1997.

Note: Ex-gratia awards shall not be treated as pension for any purpose. However,

dearness relief shall be payable.

27

18. EX-GRATIA LUMP-SUM COMPENSATION WHO DIE IN HARNESS:

18.1. With effect from. 1.8.97 ex-gratia lump-sum compensation is admissible to the

families of the Commissioned Officers who die in harness in the performance

of their bonafide official duties as under:

(a) Death occurring due to accidents. Rs. 5 Lakhs

(b) Death occurring due to acts of violence by

terrorists, antisocial elements, etc.

Rs. 5 Lakhs

(c) Death occurred in (i) border skirmishes and action

against militants, terrorists, extremists.

Rs. 7.5 Lakhs

(d) Death occurred in enemy action in international

war or such war like engagements, which are

specifically notified by Ministry of Defence.

Rs. 10 Lakhs

Note 1 Provision of clause (d) above shall be applicable w.e.f. 1.5.99

Note 2 The conditions and guidelines to be observed governing the payment

of ex-gratia lump-sum compensation are laid down in Government of

India Ministry of Defence letter No. 20(i)/98/D (Pay/Sers) dt. 22.9.98 as

amended.

19. DEATH GRATUITY

19.1. If an Army officer dies while in service, his family will be entitled to death

gratuity. The quantum of death gratuity will be determined on the basis of

length of qualifying service and the emoluments drawn at the time of death,

which are as under: -

Length of qualifying

service

Rate of Death Gratuity

(i) Less than 1 year 2 times of emoluments.

(ii) 1 year or more but

less than 5 years.

6 times of emoluments.

(iii) 5 years or more but

less than 20 years

12 times of emoluments

(iv) 20 years or more Half of reckonable emoluments for each completed

six monthly period of qualifying service subject to a

minimum of 12 times of reckonable emoluments

and a maximum of 33 times of reckonable

emoluments.

28

Note 1. The reckonable emoluments include Pay, Rank Pay, stagnation increment

and NPA, if any, plus Dearness Allowance admissible on the date of death.

With effect from 1.4.2004, DA equal to 50% of the existing basic pay shall be

merged with the basic pay, which would be counted for retirement benefits

also.

Note 2. In respect of death occurring on or after 1.1.1996, the amount of death

gratuity shall in no case exceed Rs. 3.5 lakhs.

Note 3. If deceased officer fails to nominate any member of his family, the payment

of death gratuity shall be paid as per provisions.

29

CHAPTER 7

MONETARY ALLOWANCES :GALLANTRY AWARDS.

1. MONETARY ALLOWANCES ATTACHED TO GALLANTRY AWARDS.

1.1. The scheme of Gallantry Awards for Armed forces officer can be broadly

divided into two categories i.e. Pre-Independence Gallantry Awards and Post-

Independence Gallantry Awards. The Pre-Independence Gallantry Awards

include Indian order of Merit, Military Cross, etc After independence different

series of Gallantry Awards were introduced. The Vir Chakra series of awards

are given for acts of conspicuous bravery/gallantry in the presence of the

enemy and the Ashok Chakra series for bravery other than in the face of the

enemy.

These awards carry a monetary allowance with them which is payable for two

lives.

2. RATES OF MONETARY ALLOWANCE ATTACHED TO GALLANTRY

DECORATIONS

2.1. Param Vir Chakra Rs. 1500.00/- p.m.

2.2. Ashok Chakra Rs. 1400.00/- p.m.

2.3. Mahavir Chakra Rs. 1200.00/- p.m.

2.4. Kriti Chakra Rs. 1050.00/- p.m.

2.5. Vir Chakra Rs. 850.00/- p.m.

2.6. Shaurya Chakra Rs. 750.00/- p.m.

2.7. Sena Medal Rs.250.00/- p.m.

Note 1. The award at the above rates is applicable w.e.f. 1.2.99.

Note 2 The Monetary allowance will not be taken into account for computing

dearness relief.

3. LUMP-SUM MONETARY AWARDS TO NEPALESE GORKHAS RECIPIENT

OF INDIAN GALLANTRY DECORATIONS

3.1. Gorkhas of Nepalese domicile who are awarded the gallantry decoration will

get special lump sum monetary awards w.e.f. 1.8.2003 as per the scale given

below:

Gallantry Decoration Amount of lump sum in Rs.

Param Vir Chakra 1,50,000

Ashok Chakra 1,25,000

Mahavir Chakra 1,00,000

Kriti Chakra 75,000

Vir Chakra 50,000

Shaurya Chakra 40,000

Sena Medal 20,000

30

CHAPTER 8

PENSIONARY AWARDS IN RESPECT OF NON REULAR COs

1. PENSIONARY AWARDS IN RESPECT OF NON - REGULAR

COMMISSIONED OFFICERS (SSC, TC, EC AND SSRC)

1.1. The pensionary awards in respect of non - Regular Commissioned Officers

(SSC, TC, EC and SSRC) are regulated in terms of provisions contained in AI

6/S/65, as amended.

1.2. Serving JCOs/ORs granted emergency commission will have the option

either:

(i) To accept any pension/gratuity earned for pre commissioned service

(ii) To forego the terminal gratuity pension/gratuity in substantive rank held

before grant of emergency commission.

2 COUNTING OF PRE-COMMISSIONED SERVICE

2.1. Full rank service and full Commissioned Service shall be taken into account

for determining total qualifying service for those opted for JCOs/ORs pension

whereas in case of officers who opted for pension of Commissioned Officers

in their cases qualifying service shall be reckoned by counting rank service as

under:-

Prior to 1.7.66 Half

From 1.7.66 upto31.12.85 2/3rd

From 1.1.86 onwards- Full.

3 RETIRING PENSION

3.1. Serving JCOs/ORs granted emergency Commissioned and short service

Regular Commissioned will be eligible for retiring pension after rendering 12

years qualifying service (without weightage) actually rendered.

3.2. EC/SSRC Officers retiring after rendering actual qualifying service of 12 years

and more but less than 20 years will be granted rank-wise weightage as

mentioned in clause (i) of Para 5 above.

4 INVALID PENSION

4.1. Eligible for invalid pension if officers retired with 10 years or more but less

than 12 years of qualifying service.

5 DISABILITY PENSION

5.1. Service element- equal to service pension as admissible under A.I 6/S/65

Disability element admissible at the same rate as for regular Commissioned

Officers.

31

6 CONSTANT ATTENDANCE ALLOWANCE

6.1. Constant Attendance Allowance is admissible at the same rate and under the

same conditions as far regular Commissioned Officers.

7 FAMILY PENSION

7.1. Ordinary/Special/Liberalised family pension and death gratuity shall be

admissible at the same rates and subject to same general conditions as are

applicable to permanent regular Commissioned Officers .

8 COUNTING OF PAST SERVICE

8.1. PRE-COMMISSIONED SERVICE MAY PERTAIN TO THE FOLLOWING

(i) Military service

(ii) Govt. Civil service

(iii) Central Government autonomous bodies.

Pre-commissioned service pertaining to above may count towards qualifying

service as under:

COUNTING OF PRE-COMMISSIONED- MILITARY SERVICE.

Service rendered as Non Regular Officers Full

Service rendered as JCO prior to 1.7.66 Half

Service rendered after 1.7.66 2/3rd

Service rendered after 1.1.86 Full

9. COUNTING OF PRE- COMMISSIONED -CIVIL SERVICE

(i) All former pensionable gazetted service Full

(ii) All pensionable non-gazetted service where the initial

pay of which is Rs. 60/- p.m. or more (Pay limit was raised

to Rs. 137/- and Rs. 200/- with effect from 1.7.59 and

1.7.66

Full

(iii) All pensionable non-gazetted service where the initial

pay is less than Rs. 80/- p.m. The pay limit was raised to

Rs. 130/- p.m. with effect from 1.7.99.

Half

(iv) With effect from 1.7.66, non-gazetted civilian service

where the initial pay is less than Rs. 200/- p.m.

2/3rd

32

10. UNTING OF PRE-COMMISSIONED SERVICE- CENTRAL GOVT.

AUTONOMOUS BODIES.

With effect from 1.12.77, service rendered in an

appointment, the initial pay of which is Rs 200/- pm. or

more

Full.

Service rendered in an appointment, the initial pay of

which is less than Rs. 200/-p.m.

2/3rd

Note- Total qualifying service rendered in autonomous bodies will not exceed onehalf

of the Commissioned service counting for pension.

11. CONDONATION OF BREAK IN SERVICE

11.1. Interruption between two spells of service will be treated as automatically

condoned and pre-interruption service treated as qualifying service for

pension provided that interruption was not caused due to resignation,

dismissal or removal from service or participation in strike.

12. PRO-RATA PENSION

12.1. An officer who has rendered not less than 10 years qualifying service without

weightage prior to his absorption in Public Sector Undertaking/Autonomous

Bodies, etc shall be granted pro-rata monthly pension from the date of such

absorption with an option to commute 43% of pension.

13. RETIREMENT GRATUITY

13.1. Retirement Gratuity based on the length of qualifying service of an officer till

the date of absorption will be admissible.

13.2. Every absorbee will be required to exercise an option with in six months for

either of the alternatives indicated below: -

(a) Receiving pro-rata pension and retirement gratuity

(b) Receiving Retirement Gratuity and lump sum amount in lieu of monthly

pro-rata pension.

Note: Facilities of receiving capitalized value equivalent to 100%

Commutation of pension on absorption has been withdrawn with effect

from 10.11.1996.

13.3. Commissioned officers who are transferred to pension establishment on or

after 1.4.2003, will compulsorily be a member of Ex- Servicemen Contributory

Health Scheme (ECHS) by contributing his share of contribution as given

below and the scheme would be for life time. Similarly, ex-servicemen who

have already retired can become members by making a one-time

contribution. There would be no restriction on age or medical condition.

33

PENSION/FAMILY PENSION LUMP SUM CONTRIBUTION

Upto Rs. 3000/- Rs. 1800/-

Rs. 3001/-- to Rs. 6000/- Rs. 4800/-

Rs. 6001/- to Rs. 10000/- Rs. 8400/-

Rs. 10001/- Rs. 150000/- Rs. 12000/-

Rs. 15001/- and above Rs. 18000/-

14.4. Retired officer joining the scheme will forfeit the medical allowance of Rs.

100/- and those who do not join the scheme would continue getting medical

allowance. Such persons would not be entitled to any medical facility from

Armed Forces clinics/hospitals or polyclinics set up under the scheme.

Note: The war widows have been exempted to make the contribution.

15. GRANT OF FAMILY PENSION UNDER EMPLOYEES PENSION SCHEME,

1995 AND FAMILY PENSION SCHEME 71 IN ADDITION TO FAMILY

PENSION FROM MILITARY SIDE

15.1. A Family Pension who are re-employed in the organizations/ establishments,

where Employees Pension Scheme, 1995 and Family Pension Scheme, 1971

are in force, shall also be eligible for grant of ordinary family pension from

military side with effect from 27.7.2001.

16. MODIFIED PARITY

16.1. With effect from 1.1.1996 pension of all Armed forces Pensionary irrespective

of their date of retirement shall not be less than 50% of the minimum pay in

the revised scale of pay introduced with effect from 1.1.1996 of the rank last

held. This will be pension for 33 years. If service is less than 33 years

including weightage, the pension will be proportionately reduced.

16.2. Similarly, with effect from 1.1.96, family pension shall not be less than 30% of

the minimum pay in the revised scale introduced with effect from 1.1.96 of the

rank last held.

17. PROCESSING OF LPC-CUM DATA SHEET IN RESPECT OF

COMMISSIONED OFFICERS ON COMPUTER

17.1. Regular Commissioned Officers/TA Officers/AMC, MNS, ADC and RVC

Officers who –

(i) Retire on reaching the prescribed age of retirement and after completion of

20 years of service (15 years in case of the late entrants).

(ii) Retiring voluntarily after completion of 20 years of service except those

who opted for voluntarily retirement on permanent absorption basis.

34

(iii) Invalided out of service after rendering a qualifying service of 20 years or

more.

17.2. CDA (O) Pune being the nodal agency is responsible to collect various

information /documents from the concerned agencies viz. the Officers, Army

Headquarters and units concerned. These documents are.

(i) Pension Application and Application for Commutation of Pension alongwith

Joint Photograph submitted by the Officers.

(ii) Retirement orders issued by Army headquarters.

(iii) Medical Board proceedings submitted by the concerned unit.

17.3. On basis of these documents CDA (O) prepares LPC Cum Data Sheets and

get the data entered at their end and sent the floppy backup along-with the

pension claim in respect of above-mentioned categories of Indian

Commissioned Officers.

18. PROCESSING OF DATA SHEET

18.1. There are three main stages for processing LPC Cum Data Sheet.

(i) Audit of LPC Cum Data Sheet.

(ii) Comparison of edit list with the LPC Cum Data Sheet.

(iii) Comparison of Pension Payment order with the LPC cum data sheet and

dispatch of PPOs.

19. AUDIT OF LPC CUM DATA SHEET

19.1. After receiving the Pension claims from CDA (O) Pune through registered

parcel the claims are to be counted according to the numbers mentioned on

the top list and thereafter the claims will be entered in the claim register.

19.2. After entering the pension claims in the claim register the LPC Cum Data

Sheet consisting of 61 columns are to be audited 100% with reference to

information contained in the accompanying documents.

19.3. During audit of ;OC cum data sheet special attention are to be paid to certain

columns i.e. Rank last held, Date of Birth, Date of commission, date of

retirement, net qualifying service, last pay drawn and pay drawn during last 10

months intricacy of which are directly related to the monetary discrepancy

regarding pension, gratuity and commutation of pension.

20. COMPARISON OF EDIT LIST WITH THE LPC CUM DATA SHEET.

20.1. The floppy received from CDA (O) Pune is to be sent to the local EDP centre

for generating the edit list through a validation programme. On receipt of the

edit list from EDP centre the same is to be compared 100% with LPC cum

data sheet and corrections regarding errors found in different columns of edit

35

list during comparison are to be intimated to the EDP centre in the format

called Modification sheets specially given for this purpose.

20.2. After receiving the modified edit list from EDP centre the same is to be

compared with the modification proposed and after verifying all the items as

modified and valid order for printing of PPO is to be given to the EDP centre.

21. COMPARISON OF PENSION PAYMENT ORDER WITH THE LPC CUM DATA

SHEET AND DISPATCH OF PPO

21.1. On receipt of 6 copies of printed PPOs from the EDP centre the carbons are

to be removed and copies of the PPOs are to be separated and serialized

according to the ascending order of the PPO No. concerned rubber stamps

are to be affixed n each PPO and triplicate of draft PPOs are to be compared

with the LPC cum data sheets and are to be submitted to the Accounts

Officer, along-with Original and duplicate copy of PPO meant for PDA and

Audit-I section authorized to sign the PPOs for CDA (P).

21.2. After approval original PPOs are to be embossed with the uncolored seal of

this office and are to be handed over to the dispatch group along with joint

photograph of the officer and nomination from for dispatch to be concerned

PDAs by registered post after entering them in a register with full dispatch

particulars. Similarly other copies of PPO meant for Audit-I, Section, Army

Headquarters, CDA (O), Pune and Officers copy are also to be dispatched.

The Draft copies along with the relevant documents are kept in the bound

volumes in ascending order of the PPO No. Kept in record of G-1/Military

section.

21.3. Finally PPO number and full Pensionary details are to be marked in claim

register against name of each officer.

36

CHAPTER 9

EX- SERVICEMEN CONTRIBUTORY HEALTH SCHEME(ECHS)

Commissioned officers who are transferred to pension establishment on or

after 1.4.2003, will compulsorily be a member of Ex- Servicemen Contributory Health

Scheme(ECHS) by contributing his share of contribution as given below and the

scheme would be for life time. Similarly , ex-servicemen who have already retired

prior to 1.4.2003 can become members by making a one time contribution. There

would be no restriction on age or medical condition.

PENSION/FAMILY PENSION LUMP SUM CONTRIBUTION

Upto Rs. 3000/- Rs. 1800/-

Rs. 3001/-- to Rs. 6000/- Rs. 4800/-

Rs. 6001/- to Rs. 10000/- Rs. 8400/-

Rs. 10001/- Rs. 150000/- Rs. 12000/-

Rs. 15001/- and above Rs. 18000/-

Officers joining the scheme will forfeit the medical allowance of Rs. 100/- and

those who do not join the scheme would continue getting medical allowance. Such

persons would not be entitled to any medical facility from Armed Forces

clinics/hospitals or polyclinics set up under the scheme.

Note : Following pensioners are exempted from deposit of lump-sum

contribution: -

(i) A pensioner who has sustained injury in a Battle/Operation and is

getting a War Injury pension will be eligible for exemption from

ECHS contribution, and

(ii) War widows and other next of kin e.g. children, parents etc.

whosoever by virtue of eligibility and are in receipt of liberalised

family pension or a portion of it because of division thereof are also

exempted from payment of contribution.

Clarification on ECHS Membership when husband and wife are Defence Personnel.

In continuation of this office Circular cited above on the above subject a copy

of GOI, MOD, Deptt. of Ex-servicemen Welfare letter No. 22/20/US(WE)/D(Res)

dated 10.02.2006 clarifying of the point of Doubts raised by Defence Pensioners. A

clarification on ECHS Membership pensioners when husband and wife are Defence

Personnel are as under: -

37

Sl. No. POINTS OF DOUBTS Clarifications

1 WHEN BOTH HUSBAND AND WIFE

ARE DEFENCE PENSIONERS, WHO

IS IT PAY THE CONTRIBUTION.

Only one contribution has to

be taken on the patern of

CGHS.

2 IN CASE ONE OF SPOUSE HAPPENS

TO BE A DEFENCE PERSONNEL AND

THE OTHER IS A CENTRAL GOVT.

EMPLOYEE OR AN EMPLOYEE OF

ANY OTHER ORGANIZATIONS,

WHERE MEDICAL FACILITIES ARE

PROVIDED WILL IT BE

COMPULSORY FOR THE DEFENCE

EMPLOYEE TO BECOMES A

MEMBER AT THE TIME OF

RETIREMENT.

Yes, the civilian spouse, if

he/she is a member of

CGHS would have option of

withdraw from CGHS.

3 IN CASE THE SPOUSE RETIRING

EARLIER WISHES TO COVER

HIS/HER DEPENDANT PARENTS

UNDER ECHS CAN HE/SHE DOES

ECHS

Yes, he/she can do by

paying laid down contribution

at the time of retirement. The

2nd spouse also while retiring

can opt to cover his/her

dependant parents by

making another contribution,

as applicable.

38

CHAPTER 10

10. PROCESSING & FILLING-UP OF LPC-CUM DATA SHEET IN RESPECT OF

COMMISSIONED OFFICERS ON COMPUTER

. Regular Commissioned Officers/TA Officers/AMC, MNS, ADC and RVC

Officers who –

(I) Retire on reaching the prescribed age of retirement and after completion of

20 years of service (15 years in case of the late entrants).

(II) Retiring voluntarily after completion of 20 years of service except those who

opted for voluntarily retirement on permanent absorption basis.

(III) Invalided out of service after rendering a qualifying service of 20 years or

more.

CDA (O) Pune being the nodal agency is responsible to collect various

information /documents from the concerned agencies viz. the Officers, Army

Headquarters and units concerned. These documents are.

(I) Pension Application and Application for Commutation of Pension alongwith

Joint Photograph submitted by the Officers.

(II) Retirement orders issued by Army headquarters.

(III) Medical Board proceedings submitted by the concerned unit.

On basis of these documents CDA (O) prepares LPC Cum Data Sheets

and get the data entered at their end and sent the floppy backup along-with

the pension claim in respect of above-mentioned categories of Indian

Commissioned Officers.

PROCESSING OF DATA SHEET

There are three main stages for processing LPC Cum Data Sheet.

(I) Audit of LPC Cum Data Sheet.

(II) Comparison of edit list with the LPC Cum Data Sheet.

(III) Comparison of Pension Payment order with the LPC cum data sheet and

dispatch of PPOs.

AUDIT OF LPC CUM DATA SHEET

After receiving the Pension claims from CDA (O) Pune through

registered parcel the claims are to be counted according to the numbers

mentioned on the top list and thereafter the claims will be entered in the claim

register.

After entering the pension claims in the claim register the LPC Cum Data

Sheet consisting of 75 columns are to be audited 100% with reference to

information contained in the accompanying documents.

39

During audit of LPC cum data sheet special attention are to be paid to

certain columns i.e. Rank last held, Date of Birth, Date of commission, date of

retirement, net qualifying service, last pay drawn and pay drawn during last 10

months intricacy of which are directly related to the monetary discrepancy

regarding pension, gratuity and commutation of pension.

COMPARISON OF EDIT LIST WITH THE LPC CUM DATA SHEET.

The floppy received from CDA (O) Pune is to be sent to the local

EDP centre for generating the edit list through a validation programme. On

receipt of the edit list from EDP centre the same is to be compared 100% with

LPC cum data sheet and corrections regarding errors found in different

columns of edit list during comparison are to be intimated to the EDP centre in

the format called Modification sheets specially given for this purpose.

. After receiving the modified edit list from EDP centre the same is to

be compared with the modification proposed and after verifying all the items

as modified and valid order for printing of PPO is to be given to the EDP centre.

COMPARISON OF PENSION PAYMENT ORDER WITH THE LPC CUM

DATA SHEET AND DISPATCH OF PPO

On receipt of 6 copies of printed PPOs from the EDP centre the

carbons are to be removed and copies of the PPOs are to be separated and

serialized according to the ascending order of the PPO No. concerned rubber

stamps are to be affixed n each PPO and triplicate of draft PPOs are to be

compared with the LPC cum data sheets and are to be submitted to the

Accounts Officer, along-with Original and duplicate copy of PPO meant for PDA

and Audit-I section authorized to sign the PPOs for CDA (P).

After approval original PPOs are to be embossed with the uncolored

seal of this office and are to be handed over to the dispatch group along with

joint photograph of the officer and nomination from for dispatch to be concerned

PDAs by registered post after entering them in a register with full dispatch

particulars. Similarly other copies of PPO meant for Audit-I, Section, Army

Headquarters, CDA (O), Pune and Officers copy are also to be dispatched. The

Draft copies along with the relevant documents are kept in the bound volumes

in ascending order of the PPO No. Kept in record of G-1/Military section.

Finally PPO number and full Pensionary details are to be marked in

claim register against name of each officer.

40

Instructions for Filling of LPC-Cum-Data Sheet (O)

1 The LPC-Cum-Data Sheet (O) consists of 75 columns, which are required to

be completed by the CDA(O) in accordance with the instructions given in the

following paragraphs.

The data sheet may be filled up neatly and accurately in block letters.

Only one alphabet, numeric or special characters, as the case may be should

be filled in one box. Cuttings and alternations may be avoided. However if

such cutting/alterations become unavoidable, it may be properly attested by

the Accounts Officer.

2 The data filled in the data sheet may be one of the following categories:

Alphabetic Data:

Alphabetic data consist of alphabets A to Z. for instance name of the

pensioner, name of the spouse, nationality, bank/sub treasury code, state

code etc. the alphabetic data may be filled in from the left side to the right side

of the relevant column. In case the number of boxes are more than the

alphabets to be filled in the remaining boxes on the right side will be left blank.

Numeric Data

The numeric data consist of numbers from 0 to 9. For instance various

dates, codes, pay particulars and demands etc. The numeric data may be

filled in from right side to the left side of the column. In case, any boxes in the

left side are found unused, the same may be filled with zeros.

All the dates for example date of birth, date of

commission, date of retirement etc. may be filled in the format given below.

Y Y M M D D

Where YY denotes year

MM denotes month

DD denotes date/days

Example: If the date of birth of the officer is 5.1.52. the same will be filed in as

follows:-

5 2 0 1 0 5

Columns provided for amounts of pay, demand etc. may be filled in

whole rupees. Example: If RDR demand of Rupees 4,473/- is outstanding

against the officer, the column 58 of the data sheet may be filled in as under:-

0 0 4 4 7 3

41

Alphanumeric Data

The alphanumeric data are mixed data consisting of a combination of

alphabets, numerals and special characters. Alphanumeric data should be

filled in from the left side of the column to the right side. Alphanumeric data

may be filled in the following columns.

Column 2.28.31.32.33.34.36.55.56.and 57

3 Column wise instructions for filling up of LPC-Cum- data sheet(O) for

commissioned officers

Column 1 (Rank last held)

This column may be filled with reference to codes as given in

Annexure-‘C’ of this Appendix for various ranks held by commissioned

officers. Rank should be verified from the retirement order, full pay,

commissioned service certificate.

Example: If the rank last held by the officer is Brigadier, the entry in column 1

will be as under:-

0 8

Column 2 (Rank Substantive)

This column may be filled with reference to codes as given in Annexure-‘C’ of

this Appendix for various ranks held by commissioned officers. Rank should

be verified from the retirement order, full pay, commissioned service

certificate.

Column 3 (Personal Number)

This column may indicate the Army No. of the officer as per Army

list/Retirement order. While completing this column, left most three boxes may

be filled with prefix of Army number, next five boxes may be filled with Army

number and right most one box for the check digit.

Example: 1 If the personal number of the officer is IC05743L, column 2 will

be filled as follows

IC 05743L_Example: 2. If the personal number of the officer is NTRI 5723K

the same will be filled as

NTR15723K

42

Column 4 (Corps of Officer)

The relevant code for Corps of the officer may be filled as per

Annexure-‘D’ of this Appendix. This may be ascertained from retirement

Order.

Example: If an officer belongs to corps of signals, the column 3 may be filled

as under

03

Column 5 (Nationality)

The nationality of the officer may be filled in as under: -

Indian -I

Nepalese -N

Bhutanese -B

Column 6 (Name)

The name of the officer as recorded in the Army list/Retirement order may be

filled in this column. One box may be left blank between first, middle and

surname etc.

Example :If the name of the officer is Kuldeep Kumar Sharma, it may be filled in as

under: -

K U L D E E P K U M A R S H A R M A

This column has been provided with 35 boxes in exceptional cases, if it is

found inadequate, the name should be suitably abbreviated.

Column 7 (Sex)

Following codes may be used to fill up this column.

Male - M

Female- F

Column 8 (Category)

This column may be filled as per codes given below for various categories of

officers.

Category Code

43

Regular commissioned officers S

MNS officers M

TA Officers T

AMC Officers A

ADC Officers D

RVC Officers R

Column 9 (Date of Birth)

Date of birth may be filled from Army list. In case the verified date of birth is

not available therein, the matriculation certificate may be relied upon for this

information.

Example: -The date of birth is 5.2.52. It will be filled in as under: -

5 2 0 2 0 5

Column 10 (Date of Commission)

Date on which first commission was granted to the officer may be filled in this

column from the Army list.

Column 11 (Date of Retirement)

This column may be filled from the Retirement order.

Column 12 (Former Service)

The period of former service, if any, to be counted towards pensionary

benefits may be filled in this column. It may be verified from Army list/PCDA

(Pensions) certificate.

Example: If the officer has a former service of 1 year 3 months and 12 days,

the same will be completed as under.

0 1 0 3 1 2

Column 13 (ANTI DATE PERIOD)

Anti date period for pension in case of AMC & ADC Officers.

Column 14 (Total Non-qualifying service)

44

Total non-qualifying service, if any, may be filled in this column. It may be

verified from the Army list/IRLA/service card.

Column 15 (Net Qualifying service)

The net qualifying service i.e. service inclusive of the former service and

excluding the non-qualifying service may be filled in this column.

Column 16 (whether late entrant)

This may be verified from the Army list/other source of information available in

the CDA (O). if the officer is a late entrant in the service, this column may be

filled with “Y” otherwise with “N”.

Column 17 (Disciplinary/Judicial case pending)

If any disciplinary/judicial case is pending against the officer, this column may

be filled with “Y”. If no such case is pending the column may be filled with “N”.

This information may be available in the Retirement order or any separate

letter of intimation from AHQrs/Unit last served.

Column 18 (Forfeited Q.S.)

Whether any qualifying service forfeited.

Column 19 (Nature of Retirement)

This column may be filled with reference to the retirement order. Following

codes maybe used for different categories of retirees.

Nature of Retirement Code

Superannuation S

Voluntary V

Invalid I

Premature P

Column 20 (Pension Recommended Code)

Following codes may be used to fill up this column.

Pension amount Code

Full F

Three fourth T

Half H

Column 21 ( DCRG Recommended Code)

Following codes may be used to fill up this column.

DCRG Amount Code

Full F

45

Three forth T

Half H

Column 22 (Percentage Commuted)

This column may be filled with reference to the percentage of commutation

opted by the officer in his commutation application. However, it may be seen

that percentage commuted may not exceed 43%.

Column 23 (loading in age)

Loading an age may be filled in completed years only. This may be verified

with reference to Release Medical examination Report/Medical board Report.

Column 24 (Married Before Retirement)

If the officer got married before the retirement, this column may be filled with

“Y” otherwise “N” may be indicated.

Column 25 (spouse alive)

Wife alive or not should be filled as under:

If wife is alive-“Y”.

If wife is not alive “N”

If wife is alive and extension of 2 years granted vide Govt. letter dt 13-05-98 -

“E”

If marriage is under dispute- ‘U’

If a case of divorce- ‘D’

If a case of plural marriage- ‘P’

Column 26 (Spouse year of birth)

If the officer married and spouse is alive, the year of birth of spouse may be

entered in this column.

Column 27 (Nationality of Spouse)

The nationality of the spouse may be completed as under.

Nationality Code

Indian I

Nepalese N

Bhutanese B

Foreigner F

Note:- Column 21 to 25 may be completed from the family details intimated by

the AHQrs

.Column 28 (Name of spouse)

46

The name of spouse may be filled with reference to family details received

from AHQrs. One space may invariably be left blank between first, middle and

last portions of the name.

Column 29 (PDO Code)

In this column, codes given as under may be filled for different pension

disbursing agencies.

PDO CODE

DPDO 1

Post Office 2

Treasury 3

Indian Embassy, Nepal 4

PAO 5

Directorate of Accounts 6

Panaji, Goa.

Financial Secretary, Gangtok 7

Political Officer Thimpu 8

Public Sector Banks 9

Column 30 (DPDO code)

This column may be completed only if the PDO code in the column 26 is 1 i.e.

the officer desires to draw his pension from a D.P.D.O A list of codes for all

the DPDOs is given in the Annexure-E of this Appendix. The appropriate code

for the DPDO concerned may be ascertained and filled in this column.

Example: -If the officer desires to draw his pension from DPDO, Gurgaon,

column 27 will be filled as under.

1 8

Column 31 (PDO station)

The station from where the officer desires to draw his pension may be entered

in this column. However, if he opts to draw his pension from a public sector

bank this column should be left blank.

47

Column 32 (Bank/Sub-treasury code)

Three digited alphabetic codes assigned to various public sector banks as

shown in Annexure-F of this Appendix may be used to fill up this column.

Abbreviation of sub-treasury as “SUB” may filled up in this column, if the

individual desires to draw his pension from a sub-treasury.

Note: A list of Statewise Public Sector Banks is given at Appendix- 15

Column 33 (BSR Code Link Bank)

Column 34 (Link Bank)

This column may be filled when the officer opts to draw his pension through a

public sector bank otherwise it will be left blank. The corresponding link bank

for the paying bank branch at the station may be ascertained from the

standard list supplied by RBI, Bombay and indicated in this column. It has to

be ensured from the list of link bank branches that the public sector bank is

authorized to make disbursement of pension to defence services pensioners

at that station.

Column 35 (Bank Accounts Number)

The bank account number of the officer in the paying branch may be entered

in this column.

Example: If the Account number of the officer is SB/4502.

It should be filled as under: -

S B / 4 5 02

Column 36 (BSR Code Paying Branch)

(Column 37 (Bank Branch)

The name of the branch of the public sector bank at which the officer desires

to draw his pension may be indicated in this column.

Column 38 (PDO Station)

The station where the paying bank branch is located may be entered in this

column.

Column 39 (Link Bank Pin Code)

Link Bank Pin code may be indicated in this column.

48

Column 40 (CDA (O) A/C Number)

This column may be filled with reference to information available in the

IRLA/Service card of the officer in the CDA (O).

Column 41,42,42,44,45 (Last Pay details)

Basic pay as has been drawn by the officer at the time of retirement may be

entered in the column 41.

Example: - If an officer was drawing basic pay Rs. 11400/- per month, the same

may be entered as under: -

11400

If the officer has been drawing Rank Pay. It may be filled in column 43

otherwise all zeros should be filled in this column.

Example:- If a major was drawing a rank pay Rs. 400/- at the time of

retirement, the same may be shown as under:-

0 4 0 0

If the officer has been drawing Non-Practicing Allowance (NPA), it may be

entered in column 44, otherwise all zeros may be filled in this column. The

information given in the IRLA of the officer may be relied upon for filling up of

these columns.

Average Pay should be filled in column 45. This column is to be operated if

there are more than 3 spells to calculate the last 10 months average pay.

Column 46 to 63 (Pay drawn during last 10 months)

A maximum of 3 spells showing date from, date up to, basic pay, rank pay

and non-practicing allowance (NPA) during last 10 months have been

provided. In case the officer has drawn different rates of basic pay, rank pay

and NPA during last 10 months, the same may be separately shown in these

columns.

Col 46 date from / Col 47 Date upto / Col 48 Basic Pay / Col 49 Stagnation

Increment / Col 50 Rank Pay / Col 51 NPA.

Column 64 to 66(Gallantry award)

Column for a maximums of 3 gallantry awards have been provided in the

LPC-cum-data sheet (O). These columns may be completed with reference to

the codes provided for different awards in Annexure-J of this Appendix.

49

Column 67 to 69 (demands)

The amount of demands to be recovered from the DCRG/CVP of the officer is

required to be intimated. Amount of RDR demands may be indicated in

column 67, Interest on RDR Demand in Col 68 and other than RDR for

demand in column 69. The amounts may be filled in full rupees. Demands

may be verified from the demands register/IRLA maintained by the CDA (O).

Column 70 (Date of Receipt of Commutation Application)

The date on which the application for commutation from the officer has been

received by the CDA (O) may be filled in this column.

Authority: PCDA (P) Section Order No. 14- dated 15/06/1990-bearing file

No. G1/M/01/ ICO/ XIX (Computer)

Column 71 (Medical Allowance) (Yes –Y / No - N)

Column 72 (ECHS Recovery) (Yes –Y / No - N)

Column 73 (Having handicapped Child) (Yes –Y / No - N)

Column 74 (Name of Handicapped Child) (Yes –Y / No - N)

Column 75 (Relation with Officer) (Son – S / Daughter - D)

50

CHAPTER 11

INSTRUCTIONS FOR COMPLETION OF DATA SHEET IN RESPECT OF

COMMISSIONED OFFICER FOR SANCTION OF DISABILITY ELEMENT

General

1. The data sheet contains 77 columns. This data sheet is meant for the cases

for which service element has already been notified either through computer

or manually.

2. The data sheet may be filled up neatly and accurately in block capital letters.

Only one character (alphabet, number or special character) should be filled in

one box. Cutting & alterations may be avoided. However if such

cuttings/alterations become unavoidable, it may be properly attested by the

responsible Officer.

2.1. The data filled in the data sheet may be one of the following categories.

2.1.1. ALPHABETIC DATA. Alphabetic data consist of alphabets A to Z. For

instance name of the pensioner, name of the spouse, nationality, bank/sub

treasury code, state code etc. The alphabetic data may be filled in, from the

left side to the right side of the relevant column. In case the number of boxes

are more than the alphabets to be filled in the remaining boxes on the right

side, will be left blank.

2.2.1. NUMERIC DATA:- The numeric data consists of numbers from 0 to 9. For

instance various dates, codes, pay particulars and demands etc. The numeric

data may be filled in from the right side to the left side of the column. In case,

any boxes in the left side are found unused, the same may be filled with

zeros.

2.3.1. Date field- Column 19,20,35,36, & 37. All the dates may be filled in the

YYYY/MM/DD pattern, where

YYYY denotes year in 4 digits.

MM month in 2 digits &

DD date in 2 digits.

2.3.2. ALPHANUMERIC DATA- The alphanumeric data are mixed data consisting of

a combination of alphabets, numerals and special characters. Alphanumeric

data should be filled in from the left side of the column to the right side.

Column wise Instructions for filling of data sheet for Disability Element-

1. COLUMN A: - ORIGINAL PPO No.-It should be filled with the original PPO

No. through which service Element has been notified. 1st Col. Should be filled

with pre-fix ‘M’ Next 6 Col. Should be filled with PPO No. like numeric data

and remaining 4 Col. should be filled with year in 4 digit i.e. PPO No.

M/3675/2000 be filled as

51

M / 03675 / 2000

Column: B: Personnel No.:- 1st three boxes are for the prefixes like IC, MR, NTR,

etc. If prefix is of 2 characters only, it may be filled in the first two boxes leaving third

one blank.

2. Column: C: NAME- May be filled with the name of the officer as shown in the

original PPO notifying the service element.

Important:- Columns A,B & C are the basic data for computerized PPOs

and these should be filled accurately as per the Pension Payment Order

notified through computer.

4. Column D: Action Code

It may be filled up with either ‘C’ or ‘M’.

‘C’ stands for PPOs notified through Computer &

‘M’ for PPOs notified manually.

Column 1 (Rank last held)

This column may be filled with reference to codes as given in

Annexure-‘C’ of this Appendix for various ranks held by commissioned

officers. Rank should be verified from the retirement order, full pay,

commissioned service certificate.

Example: If the rank last held by the officer is Brigadier, the entry in column 1

will be as under:-

0 8

Column 2 (Rank Substantive)

This column may be filled with reference to codes as given in Annexure-‘C’ of

this Appendix for various ranks held by commissioned officers. Rank should

be verified from the retirement order, full pay, commissioned service

certificate.

Column 3 (Personal Number)

This column may indicate the Army No. of the officer as per Army

list/Retirement order. While completing this column, left most three boxes may

be filled with prefix of Army number, next five boxes may be filled with Army

number and right most one box for the check digit.

52

Example: 1 If the personal number of the officer is IC05743L, column 2 will

be filled as follows

IC 05743L_Example: 2. If the personal number of the officer is NTRI 5723K

the same will be filled as

NTR15723K

Column 4 (Corps of Officer)

The relevant code for Corps of the officer may be filled as per

Annexure-‘D’ of this Appendix. This may be ascertained from retirement

Order.

Example: If an officer belongs to corps of signals, the column 3 may be

filled as under

03

Column 5 (Nationality)

The nationality of the officer may be filled in as under: -

Indian -I

Nepalese -N

Bhutanese -B

Column 6 (Name)

The name of the officer as recorded in the Army list/Retirement order may be

filled in this column. One box may be left blank between first, middle and

surname etc.

Example :If the name of the officer is Kuldeep Kumar Sharma, it may be filled in as

under: -

KU LDEEP KUMAR SHARMA

This column has been provided with 35 boxes in exceptional cases, if it is

found inadequate, the name should be suitably abbreviated.

Column 7 (Sex)

Following codes may be used to fill up this column.

Male - M

Female- F

Column 8 (Category)

53

This column may be filled as per codes given below for various categories of

officers.

Category Code

Regular commissioned officers S

MNS officers M

TA Officers T

AMC Officers A

ADC Officers D

RVC Officers R

Column 9 (Date of Birth)

Date of birth may be filled from Army list. In case the verified date of birth is

not available therein, the matriculation certificate may be relied upon for this

information.

Example: -The date of birth is 5.2.52. It will be filled in as under: -

5 2 0 2 0 5

Column 10 (Date of Commission)

Date on which first commission was granted to the officer may be filled in this

column from the Army list.

Column 11 (Date of Retirement)

This column may be filled from the Retirement order.

Column 12 (Former Service)

The period of former service, if any, to be counted towards pensionary

benefits may be filled in this column. It may be verified from Army list/PCDA

(Pensions) certificate.

Example: If the officer has a former service of 1 year 3 months and 12 days,

the same will be completed as under.

0 1 0 3 1 2

54

Column 13 (ANTI DATE PERIOD)

Anti date period for pension in case of AMC & ADC Officers.

Column 14 (Total Non-qualifying service)

Total non-qualifying service, if any, may be filled in this column. It may be

verified from the Army list/IRLA/service card.

Column 15 (Net Qualifying service)

The net qualifying service i.e. service inclusive of the former service and

excluding the non-qualifying service may be filled in this column.

Column 16 (whether late entrant)

This may be verified from the Army list/other source of information available in

the CDA (O). if the officer is a late entrant in the service, this column may be

filled with “Y” otherwise with “N”.

Column 17 (Disciplinary/Judicial case pending)

If any disciplinary/judicial case is pending against the officer, this column may

be filled with “Y”. If no such case is pending the column may be filled with “N”.

This information may be available in the Retirement order or any separate

letter of intimation from AHQrs/Unit last served.

Column 18 (Forfeited Q.S.)

Whether any qualifying service forfeited.

Column 19 (Nature of Retirement)

This column may be filled with reference to the retirement order. Following

codes maybe used for different categories of retirees.

Nature of Retirement Code

Superannuation S

Voluntary V

Invalid I

Premature P

Column 20 (Pension Recommended Code)

Following codes may be used to fill up this column.

Pension amount Code

Full F

Three fourth T

Half H

55

Column 21 ( DCRG Recommended Code)

Following codes may be used to fill up this column.

DCRG Amount Code

Full F

Three forth T

Half H

Column 22 (Percentage Commuted)

This column may be filled with reference to the percentage of commutation

opted by the officer in his commutation application. However, it may be seen

that percentage commuted may not exceed 43%.

Column 23 (loading in age)

Loading an age may be filled in completed years only. This may be verified

with reference to Release Medical examination Report/Medical board Report.

Column 24 (Married Before Retirement)

If the officer got married before the retirement, this column may be filled with

“Y” otherwise “N” may be indicated.

Column 25 (spouse alive)

Wife alive or not should be filled as under:

If wife is alive-“Y”.

If wife is not alive “N”

If wife is alive and extension of 2 years granted vide Govt. letter dt 13-05-98 -

“E”

If marriage is under dispute- ‘U’

If a case of divorce- ‘D’

If a case of plural marriage- ‘P’

Column 26 (Spouse year of birth)

If the officer married and spouse is alive, the year of birth of spouse may be

entered in this column.

Column 27 (Nationality of Spouse)

The nationality of the spouse may be completed as under.

Nationality Code

Indian I

Nepalese N

Bhutanese B

Foreigner F

56

Note:- Column 21 to 25 may be completed from the family details intimated by

the AHQrs

.Column 28 (Name of spouse)

The name of spouse may be filled with reference to family details received

from AHQrs. One space may invariably be left blank between first, middle and

last portions of the name.

Column 29 (PDO Code)

In this column, codes given as under may be filled for different pension

disbursing agencies.

PDO CODE

DPDO 1

Post Office 2

Treasury 3

Indian Embassy, Nepal 4

PAO 5

Directorate of Accounts 6

Panaji, Goa.

Financial Secretary, Gangtok 7

Political Officer Thimpu 8

Public Sector Banks 9

Column 30 (DPDO code)

This column may be completed only if the PDO code in the column 26 is 1 i.e.

the officer desires to draw his pension from a D.P.D.O A list of codes for all

the DPDOs is given in the Annexure-E of this Appendix. The appropriate code

for the DPDO concerned may be ascertained and filled in this column.

Example: -If the officer desires to draw his pension from DPDO, Gurgaon,

column 27 will be filled as under.

1 8

Column 31 (PDO station)

The station from where the officer desires to draw his pension may be entered

in this column. However, if he opts to draw his pension from a public sector

bank this column should be left blank.

Column 32 (Bank/Sub-treasury code)

57

Three digit alphabetic codes assigned to various public sector banks as

shown in Annexure-F of this Appendix may be used to fill up this column.

Abbreviation of sub-treasury as “SUB” may filled up in this column, if the

individual desires to draw his pension from a sub-treasury.

Note: A list of Statewide Public Sector Banks is given at Annexure “F”

Column 33 (BSR Code Link Bank)

Column 34 (Link Bank)

This column may be filled when the officer opts to draw his pension through a

public sector bank otherwise it will be left blank. The corresponding link bank

for the paying bank branch at the station may be ascertained from the

standard list supplied by RBI, Bombay and indicated in this column. It has to

be ensured from the list of link bank branches that the public sector bank is

authorized to make disbursement of pension to defence services pensioners

at that station.

Column 35 (Bank Accounts Number)

The bank account number of the officer in the paying branch may be entered

in this column.

Example: If the Account number of the officer is SB/4502.

It should be filled as under: -

S B / 4 5 02

Column 36 (BSR Code Paying Branch)

(Column 37 (Bank Branch)

The name of the branch of the public sector bank at which the officer desires

to draw his pension may be indicated in this column.

Column 38 (PDO Station)

The station where the paying bank branch is located may be entered in this

column.

Column 39 (Link Bank Pin Code)

Link Bank Pin code may be indicated in this column.

Column 40 (CDA (O) A/C Number)

58

This column may be filled with reference to information available in the

IRLA/Service card of the officer in the CDA (O).

Column 41,42,42,44,45 (Last Pay details)

Basic pay as has been drawn by the officer at the time of retirement may be

entered in the column 41.

Example: - If an officer was drawing basic pay Rs. 11400/- per month, the same

may be entered as under: -

11400

If the officer has been drawing Rank Pay. It may be filled in column 43

otherwise all zeros should be filled in this column.

Example:- If a major was drawing a rank pay Rs. 400/- at the time of

retirement, the same may be shown as under:-

0 4 0 0

If the officer has been drawing Non-Practicing Allowance (NPA), it may be

entered in column 44, otherwise all zeros may be filled in this column. The

information given in the IRLA of the officer may be relied upon for filling up of

these columns.

Average Pay should be filled in column 45. This column is to be operated if

there are more than 3 spells to calculate the last 10 months average pay.

Column 46 to 63 (Pay drawn during last 10 months)

A maximum of 3 spells showing date from, date up to, basic pay, rank pay

and non-practicing allowance (NPA) during last 10 months have been

provided. In case the officer has drawn different rates of basic pay, rank pay

and NPA during last 10 months, the same may be separately shown in these

columns.

Col 46 date from / Col 47 Date upto / Col 48 Basic Pay / Col 49 Stagnation

Increment / Col 50 Rank Pay / Col 51 NPA.

Column 64 to 66(Gallantry award)

Column for a maximums of 3 gallantry awards have been provided in the

LPC-cum-data sheet (O). These columns may be completed with reference to

the codes provided for different awards in Annexure-J of this Appendix.

59

Column 67 to 69 (demands)

The amount of demands to be recovered from the DCRG/CVP of the officer is

required to be intimated. Amount of RDR demands may be indicated in

column 67, Interest on RDR Demand in Col 68 and other than RDR for

demand in column 69. The amounts may be filled in full rupees. Demands

may be verified from the demands register/IRLA maintained by the CDA (O).

Column 70 (Date of Receipt of Commutation Application)

The date on which the application for commutation from the officer has been

received by the CDA (O) may be filled in this column.

Authority: PCDA (P) Section Order No. 14- dated 15/06/1990-bearing file

No. G1/M/01/ ICO/ XIX (Computer)

Column 71 (Medical Allowance) (Yes –Y / No - N)

Column 72 (ECHS Recovery) (Yes –Y / No - N)

Column 73 (Invalided or Retired) (I/R)

I - For invalided out cases

R - For normal release cases

Column 74 (Invalid Gratuity / War Injury Compensation Paid) (Yes –Y / No - N)

Column 75 (Having handicapped Child) (Yes –Y / No - N)

Column 76 (Name of Handicapped Child) (Yes –Y / No - N)

Column 77 (Relation with Officer) (Son – S / Daughter - D)

Column 78 (Name of 1st I.D.)

Column 79 (Attributable / Aggravated 1st I.D.)

Column 80 (Assessed % of 1st I.D.)

Column 81 (Name of 2nd I.D.)

Column 82 (Attributable / Aggravated 2nd I.D.)

Column 83 (Assessed % of 2nd I.D.)

Column 84 (Name of 3rd I.D.)

Column 85 (Attributable / Aggravated 3rd I.D.)

Column 86 (Assessed % of 3rd I.D.)

60

Column 87 (Name of 4th I.D.)

Column 88 (Attributable / Aggravated 4th I.D.)

Column 89 (Assessed % of 4th I.D.)

Column 90 (Name of 5th I.D.)

Column 91 (Attributable / Aggravated 5th I.D.)

Column 92 (Assessed % of 5th I.D.)

Column 93 (% of Composite Assessment)

Column 94 (Period of Acceptance)

Column 95 (CAA)

Column 96 (Date of RSMB)

Column 97 (% of Revised Assessment)

Column 98 (% for Interim Period) (if Any))

Column 99 (Period of Revised Acceptance)

61

CHAPTER 12

INSTRUCTIONS FOR COMPLETION OF DATA SHEET FOR FAMILY

PENSIONARY AWARDS IN RESPECT OF COMMISSIONED OFFICERS.

General

1.1 Data sheet has been designed for notification of the family pensionary awards

through computer. The data should be filled in neatly and accurately in block

letters. Only one alphabet or numeric or special character should be filled in

one box. While filling various data viz., alphabetic, alphanumeric and

numeric, instructions earlier issued from time to time respecting data sheet

should be kept in view.

1.2 Cutting and alterations should be avoided. However, in case where such

cuttings/alterations become unavoidable, it should be properly attested under

the signature of authority competent to do so.

1.3 Various kinds of data may be filled in various Columns of data sheet are given

below:

(a) Alphabetic Data

Alphabetic data shall be filled in from the left hand side to the right hand side of

the Column. If the number of boxes are more than the alphabets to

be filled in all the remaining boxes on the right hand side should be

left blank. Similarly, if the numbers of boxes are less than the

number of alphabets, alphabetic information may be suitable

abbreviated but in no circumstances additional boxes shall be

created.

(b) Alphanumeric data

Alphanumeric data consists of alphabets, numeric and special

characters. These data are also filled in from the left side to the right

side of the Column. Unutilized boxes are left blank and if the boxes

fall short of requirement, suitable abbreviation will be carried out but

in no circumstances additional boxes should be created.

(c) Numeric Data

Numeric data will be filled in form right hand side to the left hand side,

zeros shall be filled in the unused boxes on the left hand side.

1.4 Various dates appearing in the data sheet will be entered as YYYYMMDD.

Here YYYY denotes Year with century, MM denotes Month and DD date.

62

2. Column wise Instructions For Filling Up Of Data Sheet

Column wise detailed instructions are as under:

Column 1. (Original Pension Payment Order No.):

Column 2. (Latest Corrigendum Pension Payment Order N0.):

The column 1 and 2 i.e., original Pension Payment Order no. and latest

corrigendum Pension Payment Order no. fields to be filled only in cases of

family pension where these are to be printed in family pension PPO's as a

reference. These fields are consist of three parts of 8 characters for prefix to

Pension Payment Order, 6 characters for Pension Payment Order no. and last

4 characters for Pension Payment Order year. For example in a joint

endorsement case, original Pension Payment Order no M/0004568/75 may be

filled in as under-

M/0004568/1975_

Column 3. (Rank Code): The column may be filled with reference to the

codes given in Annexure-C for various ranks held by the commissioned

officer/deceased. If the case pertains to Air Force or Navy the code for

corresponding rank my be filled in. Example: If the rank held by the

officer/deceased is Brigadier, the entry in column 3 will be as under-

08

Column 4 (Personal Number): This column may indicate the Army No. with

prefix Alfa character of officer as per army list. While completing this column,

left most three boxes may be filled in with prefix of the army number, next five

boxes may be filled with army number and right most box for the check digit.

Example: If the army number of the officer/deceased is IC5743L, column will

be filled as under

I C 0 5 7 4 3 L

Column 5 (Name): Name of the Officer/deceased may be filled in this

Column. One box should be left blank between different parts of the name.

Column 6 (Category): This column may be filled as per codes given

below for various categories of officers:

CATEGORY CODE

Regular Commissioned Officers S

MNS Officers M

TA Officers T

AMC Officers A

ADC Officers D

RVC Officers R

Air Force Officers F

63

Navy Officers N

Column 7 (Date of Birth): The date of birth may be filled from the army list.

In case the date of birth not available therein, the matriculation certificate may

be relied upon for this information. Example: The date of birth is 05.02.1945

it will be filled in as under:

Y Y Y Y M M D D

1 9 4 5 0 2 0 5

Column 8 (Date of Retirement ) and Column 9 (Date of Death): In case of

death occurs during service period, the column 8 for date of retirement will be

filled with zeroes otherwise, the date of retirement i.e., last date up to which

paid may be filled in column 8. In cases of joint endorsement the column 9

for date of death will be filled with zeroes. These columns my be filled in

the form of YYYYMMDD.

Column 10(Net Qualifying Service ): The net Qualifying Service will be

worked out after deducting the period of non-Qualifying Service and adding

former service if any, and filled as YYMMDD.

Column 11 (Family Pension Type): This column should be filled carefully

with reference with reference to Annexure G.

Column 12 (Whether Family Pension To Be Notified): If family pension is to

be notified in the PPO this column may be filled as ‘Y’ otherwise if the same

is NOT be notified in PPO, this column may be filled as ‘N’.

Column 13 (Family Pension Payable From The Date): If family pension

is to be notified i.e., column 12 is filled as ‘Y’ this column may be filled with the

date from which family pension is payable in the from of YYYYMMDD. If

column 12 has been filled ‘N’. This column will be filled with Zeroes.

Column 14 (Name Of Spouse/Family Pensioner): The name of family

pensioner/dependent pensioner may be filled in this column.

Column 15 (Relationship): The relation of family pensioner as filled in

column 14 with the officer may be filled in the column. The codes for

relationship are as under:-

RELATION RELTIONSHIP CODE

Wife W

Husband H

Son S

Daughter D

Divorced Daughter R

Mother M

Father F

64

Brother B

Sister T

Column 16 (Date Of Birth Of Spouse/Family Pensioner): The date of birth

of family pensioner may be filled as YYYYMMDD in this column.

Column 17 (Nationality Of Family Pensioner): Nationality of the family

pensioner may be completed as under:-

NATIONALITY CODE

Indian I

Nepalese N

Bhutanese B

Foreigner F

Column 18 (Share Of Family Pension): Share of family pension for

Full, One half, One third, One fourth may be filled as under:

For FULL family pension 1

For ONE HALF family pension 1/2

For ONE THIRD family pension 1/3

For ONE FOURTH family pension 1/4

Column 19 (Child Y/N): If there are any eligible children for family pension,

this column will be filled as “Y” otherwise filled as “N”.

Column 20 (Whether Widow Remarried): In case widow alive, this

column may be filled with code “Y” or “N” as the re-marriage status is,

otherwise this column may be left blank.

Column 21 (Whether Widow Supporting Children): In case widow supports

children after re-marriage this column may be filled as “Y” otherwise if she

does not support children after re-marriage this column may be filled as “N”. If

widow do not re-marry or the relationship is other than widow, this column

may be left blank.

Column 22 (Whether Spouse Alive): This column should invariably filled

with code “Y” or “N” as the case may be.

Column 23 (Whether Parents Alive S/B/N): In case family pension is for

spouse or children, this column may be left blank. For dependent pension to

parents or brother/sister this column may filled with codes as under:

Both parents alive B

Either mother or father alive S

Neither mother nor father alive N

65

Column 24 (Physically/Mentally Handicapped Y/N): If the family pensioner

is child, this column must be filled with code “Y” or “N” as the case may be. In

other cases this column may be left blank.

Column 25 (Guardian's Name): In case pensioner is child and minor on

current date or the child is handicapped, this column may be filled with the

name of guardian. In all other cases this column may be left blank.

Column 26 (Whether Gratuity To Be Notified): If death gratuity to be

notified in the PPO, this column may be filled as “Y” otherwise as “N”.

Column 27 (Percentage Of Gratuity): If gratuity to be notified in the PPO,

i.e., column 26 is filled as “Y”, this column may be filled with percentage of

gratuity to be paid. For full gratuity this may be filled as 100.

Column 28 Pension Disbursing Authority (P.D.A.-Code): The codes for

different PDAs are given in Annexure-H. The same should be filled as per

the code shown against each.

Column 29 (DPDO Code): List of codes as given in Annexure-E of

Appendix-2 may be used to fill up this Column.

Column 30 (PDA Station): The Station Headquarters of Pension

Disbursing Agencies from where individual had desired to draw his pension

will be entered in this column. This Column should be left blank in cases of

Public Sector Banks.

Column 31 (PDA State Code): Codes for various states as published in

Annexure -I will be used to fill up this column. These are two digit alphabetic

codes.

Column 32 (Bank/Sub-Treasury Code): Three digit alphabetic codes

for PSBs as published in Annexure F will be used to fill up this Column. If the

individual had desired to draw his pension from a sub-treasury, Code “SUB”

will be filled in this Column.

Column 33 (Link Bank): Link bank branches are located at Distt.

Headquarters. Complete address of the Link Bank branch should be filled in

this column. Link bank branch for a particular station will be found in the list of

link bank branches at various stations in the list as notified by the RBI.

Column 34 (Bank Account Number): This Column will be completed on the

basis of information as furnished by the individual in his application. Joint

Account number with his/her spouse may be entered in this Column.

Column 35 (Bank Branch):The name of the bank branch from where the

pensioner desired to draw his/her pension will be indicated in this Column.

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Column 36 (Bank/Sub-treasury Station): The station where the bank

branch or sub-treasury is situated is to be entered in this column.

Column 37 (PDO PIN CODE): The pin code of the link bank may be filled in

this column.

LAST PAY DETAILS

Column 38 (Basic/Pay)

Column 39 (Stagnation increment):

Column 40 (Rank Pay):

Column 41 (N.P.A.):

Column 42 (Original Basic Pension for post-96 Pensioner): In case

family pension type is other than “JN” or “FP”, and pre-96 case this column

may be filled with zeroes but in case of post-96, the rate of original basic

pension granted to the officer may be filled in this column.

Column 43 (Ex-Gratia Award): The amount of ex-gratia sanctioned, if any,

the same may be filled in this column otherwise it may be filled with zeroes.

Column 44 (Gallantry Award-I): The first gallantry award if any, may be filled

with reference to Annexure-J.

Column 45 (Gallantry Award-II): The second gallantry award if any, may be

filled with reference to Annexure J

Column 46 (Medical Allowance): If individual has opted for fixed medical

allowance this Column should be filled with ‘Y’ alphabet otherwise with ‘N’

alphabet.

Column 47 (Demand): Any outstanding demand which is to be recovered

from death gratuity/family pension, is to be filled in this column. If there is no

demand this column may be filled with zeroes.

Authority: PCDA(P) Section Order No. 23 dated 21.9.2001 bearing file No.

G1/M/01/XIX/COMP/IV.

Column 48 Having handicapped child

Column 49 Name of handicapped child

Column 50 Relation(S/D) Son-S,Daughter-D

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CHAPTER 13

JUDICIAL SYSTEM

HANDLING OF LEGAL CASES

In the hierarchy of our judicial system Supreme Court is the highest court of

the land. It is the highest and final interpreter of the general laws of India. All its

orders and decisions are binding on all the subordinate courts within the territory of

India.

Next, in the hierarchy, there is a high court in a State or a common high court

for two or more States. All their orders and decisions are binding on all the

subordinate Courts with in the territory of that State or States.

Next to High Courts there are District Courts and below them are Civil Courts.

For one’s redressal of grievances one may approach Supreme Court under

Art. 32 against infringement of fundamental Rights and High Court under Art. 226

against infringement of any of the rights by way of filing writs. In all other Cases

one has first, to approach the Lower Courts and then in appeals in the higher Courts.

WRITS –

There are 5 types of writs available to every citizen of India for remedy of

infringement of Fundamental Rights/Right. Out of which, generally writ of mandamus

is filed against our department Four other writs are habeas corpus, status quo,

prohibition and certiorari.

The word mandamus means the order and the writ of mandamus means an

order by a superior court, commanding a person or a public authority not to do

something in nature of public duty/statutory duty.

REASONS FOR COURT CASES –

Now a question arises, what necessitates a person to resort to legal

proceedings? The answer is obvious. When a person or body of persons is not

satisfied by the action of a public officer or he things his right has been denied by the

public officer and inspite of his best efforts he is not getting his rightful claim, he

resorts to legal proceedings. Latest spurt of litigation may be attributed to –

1. Judicial Activism and liberal approach of courts of law.

2. Judicial awareness amongst people.

3. Different interpretation of government orders.

4. Simplification of rules from a prospective or current date.

DEFENDING COURT CASES -

While defending court cases, the role of Defence Account Department (DAD)

may be of two types –

1. As a co-coordinator or nodal officer.

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2. As one of the Respondents.

NODAL OFFICER –

Any one office of the DAD is nominated as a nodal officer for watching the

interest of UOI/DAD in the cases that have been filed in a court located at that

station. They are supposed to liaise with the Govt. Counsel to collect CWP/Suits,

forwarding them to concerned office of the DAD, handing over the PWC to the Govt.

Counsel, forwarding CA to concerned office of the DAD. They shall hand over the

duly signed CA to Govt. Counsel for filing in the court and attend the court on their

due dates. They shall also keep the concerned office of the DAD informed of the

present status of the case.

AS A RESPONDENT –

According to Army Instructions 7/S/81 the responsibility of defending a

court case lies on the Administrative Authority/Head Of The Office. Therefore

herein after they are referred as main respondent and others in the array of

parties’ co-respondents. As for as office of the PCDA (P) is concerned, its role

is limited to the extent of advising on the rules/regulations/policies governing

grant of pension to the Defence Personals/Civilians.

LEGAL NOTICE -

The process of litigation begins with the service of Legal Notice under Sec. 80

CPC. Service of Legal Notice is aimed at giving one more opportunity to the

respondents to rectify their errors if any. Therefore, immediately on receipt of legal

notice, it should be gone through line- by- line and word by word, and if the allegation

is found to be genuine the grievance should be redressed otherwise a reasoned

reply be given to the petitioner, so that unnecessary litigation may be avoided.

SUMMONS/WRIT PETITIONS -

As soon as a suit or writ petition is received, the main respondent

(Administrative Authority) is supposed to defend the case on behalf of UOI. A brief

statement of case along with Para-wise comments is required to be prepared by the

main respondent. Co-respondent are on the other hand, required to render their

specific comments on the relevant paragraphs of the suit/CWP affecting provisions

of rules/regulations/Govt. policy. These are then sent to the local defending

unit/Legal Cell situated within the territorial jurisdiction of the court. On the basis of

these comments defending unit/Legal Cell get the counter affidavit drafted by the

Govt. Counsel and forward it to the respondent for signature. Duly signed and

notarized counter affidavit is, then filed by the Govt. Counsel, in the court.

The defending unit/Legal Cell attend the court on due dates and keep all the

respondent in formed of the progress of the case.

As for as summon is concerned, representative of co-respondents is not

required to attend the court on all dates. On each dates the representative of main

respondent is required to attend the court, which is done by the Legal Cell/Defending

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Unit. However, if the Govt. Counsel requires some briefing on

rules/regulations/policies or the court specifically directs a co-respondent a

representative from the co-respondent is required to attend the court.

ACTION ON JUDGEMENT -

When a judgment or order is passed in a suit/CWP the defending unit/legal

cell or Nodal Officer is supposed to obtain certified copy thereof as soon as possible

and send to all the respondents along with legal opinion of the Govt. counsel by

fastest means. On receipt of the copy of judgment/order the administrative authority

takes up the matter with JAG Deptt. to examine the feasibility of filing appeal. If

decision to file appeal is taken the Main Respondent files appeal, application for stay

against the judgment and application for condo nation of delay if there is any delay.

However, if the judgment/order is not found fit for appeal or stay has not been

granted, necessary steps should be taken to implement it as soon as possible.

On examination of judgment it may be seen that it may be of three types-

1. Where the judgment has been passed on merits and direction has been

issued to make payment if any due.

2. Where the judgment has not been passed on merits but direction has been

issued to reconsider the petitioner’s claim.

3. An interim order.

In the 1st &3rd case if the judgment/order is against the rules/policies of

government either it must be appealed or government sanction must be obtained

from the Concerned ministry to implement it. It is the responsibility of the main

respondent to obtain the Government Sanction. If the Judgment is to be

implemented finally by a co-respondent, he should also make effort to obtain Govt.

Sanction to implement the judgment

However in 2nd case no Govt. sanction is required and it should be complied

with by way of Speaking Order or otherwise, as the case may be.

As for as filing of compliance report is concerned, the same is not required in

each case. But where the court has specifically directed to file compliance report it

must be filed on affidavit.

In case some delay is expected in implementing the judgment, the Main

Respondent must seek extension of time by filing Misc. application, otherwise

contempt case may be filed by the petitioner.

CONTEMPT –

In the case of contempt, utmost care should be taken. Procedure for

defending contempt is same as that of a writ petition. It is noteworthy that in all cases

of contempt payment is not necessary .if the contempt has been filed due to wrong

notion or due to misinformation it should be contested.

CONSTRAINTS IN DEFENDING COURT CASES -

1. Due to multiplicity of respondents and lack of co-ordination amongst them

considerable delay is caused in filing counter /rejoinder affidavit hence sometimes

cases are decided ex-parte.

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2. Some times time-barred cases are filed in which relevant records have been

destroyed and the allegations can not be testified.

3. Similar type of cases are required to be treated alike but it is often seen that it is

not done.

4. To avoid contempt case or stricture from the court , judgments which are

total against the Rules / Govt. policy ,are admitted that paves way for others

also to take recourse of litigation.

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CHAPTER 14

GRIEVANCES REDRESSAL MECHANISM

INTRODUCTION :

In 21 st century imparting correct and accurate information to any

agency is a prime important working zone for any institute. The correctness of

outputs of any organization is measured by various yardsticks and

management information system. One of the major area in the office of

P.C.D.A(P) ALLAHABAD is to collect all such information through complaint

cell.

The office of the Pr.CDA (P), Allahabad has embarked upon to institute a

centralized Complaint Cell as a Nodal link. The prime object isto ensure effective

control and monitor complaint cases. The functions

of the cell are fully computerized.

Main functions and processes of the cell are:-

Firstly, to register in computers, all types of complaints and grievances which

are received from following agencies:-

CGDA – VIP Cases – Raksha Mantri, PMO, Cabinet Secretary, and Ministry.

Ordinary Cases- Case references and Reminders.

PGO- Cases received through post, E-mail cases.

Each case is examined and appropriate section is marked. Subsequently,

Distribution Sheets are generated on the computers and transmitted along with

computer-generated Top sheets to concerned Coordination Group and in turn to

concerned section. Grants Coordination Group intimate to this Cell the concerned

section which needs to effect final disposal of cases.

For Ordinary PGO – Cases following action is ensured in the cell: -

PART-A This category comprises cases fulfilling required information. Such cases

are transmitted to operative sections concerned for eventual disposal.

PART –B Under this categorization, certain important information is wanting. This

cell addresses the pensioner to furnish all basic information in the formatted reply. On

receipt of necessary information, case is actioned as under Part A.

PART-C:- This category comprise all grievances or complaints wherein certain basic

information is wanting and does not indicate postal address. It also comprise cases of

non-pensionary matters. Finally, Part B cases for which no reply is received after lapse

of 1 month are classed under this category.

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Towards Reporting and Monitoring activities, following course of action is

adopted:-

1. No Reply outstanding cases is generated and Daily Report is rendered to

Group Officer.

2. A Weekly Report of the No Reply outstanding cases is generated and rendered

to Pr.CDA (P).

3. A Fortnightly Report of both No Reply and Interim Replied outstanding cases is

generated and rendered to Pr.CDA (P).

4. Based on this Report, Group Officers of concerned operative sections are

furnished of Lists each fortnight of No Reply and Interim Replied cases to expedite

final disposals.

5. Monthly Progress Report to CGDA is also rendered on the basis of second

Fortnight Report.

Interim Replied cases represent initial temporary disposal of cases. Actions

pend with other agencies viz. Treasury Offices, Public Sector Banks, Record Offices,

AHQ/MOD, Pensioners for claims or other requirements. Final disposal action are as

a result of receipt of documents or confirmation.

It is to be borne that all disposal or settlement of cases are effected in this Cell only

on the basis of Settlement Lists, which are periodically received from CGDA New

Delhi.

In brief, complaints or grievance cases though being diarised since long, the

centralized nodal cell has been formed since September 2003. All cases received

from CGDA, Ministry of Defence, VIP, PGO and E-mail categories are received,

registered, distributed and closely monitored for timely final disposal. The operations

are in computer-process. In case of non-receipt of computer generated Top Sheets

for final disposals, computer-generated Reminders Lists are issued to concerned

sections. MIS Reports too are ensured.

GRIEVANCES REDRESSAL OF VISITING PENSIONERS RECEPTION CENTRE:

Towards enhancing the activities of the Grievances redressal, pensioners,

representatives or NOK of pensioners visit the office to vent their cases. Since they

are barred from visiting sections and premises within, therefore all are requested to

hand over their petitions with photocopies of relevant enclosures. Gate- passes are

prepared daily and concerned sections accord priority action of disposal on the same

day. Upon examination, Gate-passes are returned to the Centre along with status or

requirement furnishing a copy to the visitor. Daily Report to PCDA (P) detailing

receipts and other information is generated on the computer as a result of feeding the

gate-passes information and the section replies along with file No. and date of

disposals. On consolidation, a Weekly Report on similar lines is rendered to PCDA

(P). In addition, Group Officers are nominated each week for Super-Review of visiting

pensioners’ cases and their Analysis Report rendered to PCDA (P). The Centre now

functions under the control of Complaints Cell and headed by Public Grievance

Officer of the rank of JCDA.

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TYPES OF COMPLAINTS AND AGENCY – WISE ANALYSIS –

Following constitute broad types of pensionary benefits on which complaints

are received:-

 Non/less grant of service pension

 Non/less grant of one time increase in pension

 Non payment of family pension/special family pension

 Non payment of DA, IR to Reemployed Army Officers

 Non grant & revision of family pension

 Non grant of disability pension

 Non-finalization of appeal against rejected disability pension/special

family pension.

 Transfer of pension account from one to other P.D.A.

 Loss of pension pass book & issue of duplicate pension book

 Issue of duplicate PPO

 Restoration of commuted portion of pension.

 Revision of pension pre and post 01.01.1986

 Revision of pension pre and post 01.01.1996

 Counting of former service

 Sanction of LTA/Arrears of pension

 Division of pension

 Legal notice/court cases

 Fraudulent drawl of pension

 Non-implementation/ incorrect implementation of V CPC orders.

 Non-payment of medical allowance.

 Non –revision of pension under Govt order on “Improvement of

PBOR “

Based on broad analysis of the agencies upon whom action devolves it has

been studied that by and large the position is as follows: -

SL NO. ACTION ON THE PART OF WHICH AGENCY

PERCENTAGE

1. Principal CDA (P) 16%

2. Individuals 17%

3. Head of Offices 12%

4. Record Offices 9%

5. Government Decision Awaited 3%

6. Banks 18%

7. DPDOs 13%

8. Treasuries 6%

9. Other PDAs 6%

Total 100%

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CHAPTER 15

DEFENCE PENSION ADALAT

Right from the year 1987 when Defence Pension Adalat was introduced,

Defence Accounts Department has been holding the Adalats with zeal and dedication.

So far the department has conducted 80 Adalats across the country. The aim of

Adalat is to redress the grievances of the senior Citizens on Pension sanction and

Disbursement with utmost promptitude by liaison with the authorities concerned for

prompt and correct settlement.

Need for an Adalat……

An estimated 21 lakh Defence pensioners and their families settled in various

parts of the country are drawing their monthly pension from different pension

disbursing agencies across the country. A large community of Ex-servicemen are

settled in the interiors as also remote areas where the dissemination of information

and communication of latest orders/circulars is slow. The lack of awareness at the

ground level specially the disbursing agencies leads to generation of grievances on

delays in disbursement and incorrect payments.

The process for grant of pension and the payment involves a large number of

agencies. Agencies like the Record offices/Heads of offices initiate pension claims.

Pension sanctioning authorities viz the PCDA (P) Allahabad, PCDA (Navy) Mumbai

and CDA (AF) New Delhi grant the pension. These are then paid by approximately

46,000 branches of the Public Sector Banks ,4 Private sector Banks ,582 Treasury

offices of the various Govts., 62 Defence Pension Disbursing Offices, 5 pay account

Offices and the Indian Embassy, Nepal. The PCDA(P) Allahabad is centrally

responsible for the accounting, audit and budgeting of all pension payments.

Defence pension Budget for the year 2006 –2007 was Rs. 13806 crores.

The system on sanction and disbursement of pension awards to Defence

Pensioners is complex as it involves grant of special pensionary benefits like

disability pension, Special/Liberalized family pension, war injury pension, Ex-Gratia

award etc. These awards, require special understanding and interpretation of

complex rule and provisions.

Owing to the above reasons there is generation of grievances. Mechanism for

redressal of grievances exists at the end of different authorities and action is taken

for settlement of complaints in the shortest possible time. However, a sizable

number of grievances are required to be sorted out in liaison with more than one

authority, which takes time. At times complaints linger on for considered time and

finally get buried under the weight of copious correspondence.

Aims and objectives….

The forum of Defence Pension Adalat steps in at this juncture with the

objective of taking the grievance redressal mechanism to the doorstep of the retired

75

Defence Personnel to resolve the grievance on the spot through personal interaction

and dialogue. The Adalat addresses to the grievances of the pensioners community

at a given station through representatives of various authorities and a final view is

taken for appropriate action in a time bound manner. The Adalat also serves to

disseminate latest information, orders, circulars, procedures, forms and formats to the

pensioners’ community and to various local authorities like Heads of

offices/Banks/TOs etc. Besides, it also aims at re-establishing a communication

channel between the ex-servicemen and the various authorities who’s representative

are associated with the business of the Adalat.

The forum of Defence Pension Adalat was set up in the year 1987 under the

aegis of Ministry of Defence. The Adalats are held by the Defence Accounts

Department headed by the Controller General of Defence Accounts. These Adalats a

re organized by the PCDA(P) Allahabad, the nodal authority on all Defence pension

matters. The Adalats are also organized by CDA (PD) Meerut and CDA Chennai at

places where DPDOs are disbursing pensions. The 1st Adalat was held at Jalandhar

in 1987, and so far 80 Adalats have been held in different states.

The Defence Pension Adalats aims at the following :

# To take the grievance redressal mechanism to the doorstep of the defence

pensioners with a view to resolving the grievances on the spot.

# To invite applications on pension specific complaints from the pensioners

residing in and around in a particular station.

# To resolve the queries and complaints of the visiting pensioners during the

days of the Adalat, a dialogue between the pensioner and the pension

experts.

# To educate and inform pensioners in and a round the station on the latest

orders circulars, provisions and procedures on pension, to provide various

pension forms and formats to the pensioners.

# To educate the various pension disbursing agencies of the various latest

orders, circulars, provisions and procedures on pension matters as also to

clarify their doubts on them.

How are Adalats organized……

A calendar for holding Defence Pension Adalat is chalked out for a financial

year and is approved in advance. On an average six Adalats are held every year. Of

these six, four are conducted by PCDA(P) Allahabad and one each by CDA (PD),

Meerut and CDA Chennai.

The process of Adalats starts 2 to 3 months in advance by release of a press

notification inviting applications from Defence Pensioners in a particular station. The

applications, addressed to a Nodal officer at PCDA (P) Allahabad or CDA (PD)

Meerut or CDA Chennai, are examined in detail. Prompt action is taken to either

finalize tem by release of revised financial awards or by issue of a clarificatory letter

to the pensioner/Pension Disbursing Agency. Action is also taken to call for the

requisite information from agencies concerned.

76

The dates of the Adalat and venue are notified in advance to the concerned

agencies. They are also requested to nominate their officers to the Adalat. Cases

received on the day(s) of the Adalat are registered separately and are taken up by the

Adalat for settlement apart from the cases already received prior to the date of the

Adalat.

The business of the Adalat is conducted through the benches, comprised of

experts from various authorities, viz CGDA, PCDA (P), CDA (PD), Ministry of

Defence, the Service Headquarters and Record offices.

A summary of outstanding cases is compiled at the end of the Adalat and the

unsettled cases are referred to the concerned agencies for appropriate action in a

time bound manner. A periodical review is carried out on the outstanding cases.

The logistic support for the Adalat is provided both by the respective Area/Subarea

of the three Services as well as by the concerned Regional CDA of the area.

Are the Adalats useful…….

Going by the response and feedback received from the various quarters, there

appears to be a requirement, of conducting more Adalats. The Adalats have been

received very positively by the pensioner’s community and also by the Pensioners

Associations and Leagues.

The lead to settlement for long outstanding grievances also instills a sense of

satisfaction and confidence amongst the pensioners once their pensionary

entitlements are certified by experts.

The Adalats have brought about manifold increase in the importance being

attached by the Banks and Treasuries at the local levels to defence pension

payments. The Adalats have not only clarified the various doubts which persists at

the ground level by also have provided with latest orders/circulars on pension matters

which have not percolated down to them.

One of the biggest achievements of the Adalat has been the establishment of

communication expressway, which has pulled out the pensioners from wilderness and

has been able to provide a name and address to the bureaucratic machinery, which is

accountable towards public.

Another great achievement to the Adalats is to bring various agencies including

disbursing agencies at one platform that have their heads put together to redress the

grievances in a comprehensive manner. Besides, the healthy interaction between

these agencies, has thrown up various areas where reforms are required to be made

in the system to make it more responsive to the concerns of the Ex-servicemen who

have toiled hard for the sake of the country.

The awareness generated by the forum of the Adalat has made the various

agencies concerned more cautious and responsible on timely and correct

disbursement, which ensures better customer services and safe guards against misutilization

of Govt. money.

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CHAPTER 16

RECORD MANAGEMENT

Record Management is a Herculean task in the PCDA (P), office. These

records constitute biggest archive of this Department. Records occupy 40% of total

constructed area of this office. Records are consisting of basically three elements:

1-PPO-Pension Payment Order (Of different series),

2-Corr PPO-Corrigendum PPO,

3-Supporting Documents.

These records are basically held in binders for their safety. These binders

have been kept on different racks in following records rooms: -

CH Section-Original PPOs and Corr PPOs in respect of all the pensioners, approx

109 lakh Sheets.

PBOR GRANTS- original PPOs +Corr PPOs+ all supporting documents.

G- 1 MILITARY- original PPOs +Corr PPOs+ all supporting documents.

G1 CIVIL- original PPOs +Corr PPOs+ all supporting documents in respect of the

entire Defence civilian employee.

Total no of binders are approx 3.4 lakh containing PPOs of more than 60 lakh

pensioners.

Why are these records needed?

These records are required on daily-to-daily basis for variety of purpose,

namely:

1 Reference,

2 Revision of pension,

3 Court cases,

4 Prescribed retention period is 75 years, etc.

Problems in Management of Huge Records:

1-Shortage of space, as every year approx 1 lakh PPOs with supporting documents

are adding to existing record base.

2-Retention period of records is too high. Even after 75 years requirement of records

for any purpose cannot be ruled out.

78

3- It requires regular spraying and fumigation, because termite infestation is a

constant threat.

4. - Records Rooms are located away from operative sections. Therefore retrieval

of binders is time consuming due to distances involved.

Final Solution: - ‘DIMS’:

Document Imaging and Management Solution (DIMS) is a part of Mission

Excel IT project. It contains:

1.scanning of all PPO including Corr PPO (CH COPY).

2.scanning of PPO excluding Corr PPO (grants Copy) of effective Pensioners

3.Scanning of selected documents attached with all PPOs.

4.Creation of Database, which can populate/validate pensioner profile and may be

used for future revision etc.

5.A software for Record Management.

DIMS would drastically change Record Management System with following

positive implications:

1.Electronic library of all the records would be available on click of a mouse. So

retrieval would be very easy and effective.

2.Efficient Management of Records by segregating effective and non-effective

pensioners.

3.Pension profile of all the live pensioners would be available on line.

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CHAPTER 17

ROLE OF EDP

EDP center plays a very important role in the office of the PCDA(P),

Allahabad. It has developed, in house, many project for computerized processing of

pension claims and other functions of this office. The audit of pension claims are

carried out by manual sections and EDP section carries out data entry, validation

and processing.

EDP Centre functions under the administrative control of EDP & Systems

Manager with the following objective in view :-

1. System development of different types of pensionary awards admissible to

Commissioned Officer (Army), PBOR and Defence Civilians including DAD,

GREF, Coast Guard and NCC.

2. Modification of existing systems for pension with reference to the Government

orders issued from time to time.

3. Timely processing of pension data and generation of Pension Payment

Orders and Corrigendum Pension Payment Orders.

4. Suo motu revision of retirement gratuity on half yearly basis due to increase in

rate of dearness allowance with effect from 1st January and 1st July every

year.

5. Generation of Audit cards for conventional audit of pension payments made

by the PDAs.

6. Compilation of Defence Expenditure

7. Linking of pension payment scroll with bank advices through computer.

8. Sending of RNPDS data in respect of Original / Corrigendum / Revision PPOs

of all computerised PPOs to EDP Centre and DPDOs.

9. Development for PC based system for screen audit of 1st payment of

pensionary awards, Complaint Cell Dak Dairy system and PPO binder library

system

10. Development, updation and maintenance of official website and hosting of the

same through NIC, New Delhi

11. E-mail handling

EDP center is maintaining 35 projects. Some of the projects are under testing

or in the process of implementation. In addition the center has developed a number

of office automation projects, like computerized Claim Diary System for various

Grant sections, Complaint Cell project, Legal Cell project etc. EDP center is also

developing system for DAK Diary system.

In addition a system of data capture and printing of PPOs through computers

has been developed for cases where pension claims are processed manually.

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In view of Mission Excel IT project under taken by the department for

obtaining Excellence through use of Information technology, the office automation

has become very important. The EDP center, besides developing/maintaining

various application systems as enumerated above, maintains a number of hardware.

It has number of hardware required for office work, spread over the entire office.

The EDP center arranges provisioning and maintenance of the above

hardware. It arranges Annual Maintenance Contracts for upkeep of the hardware.

EDP Centre is equipped with the following hardware:-

(i) IBM RS 6000 with one console, 6 GB Hard Disks and 12 terminals.

(ii) HP. Net server with one console, 8 GB Hard Disks and 5 terminals.

(iii) HP Xeon server.

(iv) WIPRO NET POWER XEON Server Two in number

PCs

More than 240 PCs.

Printers

Lipi Line printers - 3 units

Dot Matrix, Laser and Inkjet printers more than 140 in numbers.

UPS

10 KVA- 2

5 KVA – 17

1.2KVA- 2

0.5 KVA- 108

The EDP also maintains the following LAN /WAN

In the office-

1. A 98 node Local Area network - Optic Fibre, CAT-5 cables, managed and

unmanaged switches.

2. 60 additional nodes have already been installed in the Main Building & Grants

Complex, Record Section using CAT-6 cables.

3. A multi protocol label switching(MPLS) is installed

- enables instant data transfer between DAD offices

- A VOIP also functional. This is a hotline connecting the entire DAD through Phone

The EDP center has an in house developed website

- Regularly updated incorporating latest Govt. Orders

- information in respect of the PPOs generated every month.

- Latest relevant Govt. Orders/regulations available

81

- Details of Pension Adalat cases

The EDP center is gearing up for implementation of Mission Excel IT

project. It has also penned down the User Required Specifications for development

of Pension sanction project to be developed under MEIT project. The EDP has plans

to computerize the AUDIT of Pension Payment, Accounting of Pension Expenditure

and preparation of Defence Pension Budget with 100% online Data. The center has

already prepared the User Required Specifications for the purpose. The entire

system of Pension Sanction, Audit and Accounting are to be outsourced and

developed on JAVA platform.

From above it can be said that the EDP center is backbone of the office

of the PCDA(P) Allahabad.

82

CHAPTER 18

MISSION EXCEL – IT

The Defence Accounts Department has launched an ambitious automation

project 'Mission EXCEL IT'.

The aim of Mission Excel IT - total online integrated automation of all

functions of the Department including providing network connectivity to all its

offices.

In this regard, following steps have been taken-

1 To undertake a comprehensive study of all functional areas of the

Department, in house Study Groups (21 Nos) were formed which were

mandated to identify areas for automation, databases to be created and to

suggest areas for BPR (Business Process Re-engineering).

2 A group on Information Technology was also formed to give

recommendations on software technologies to be used. The software

technologies that are proposed to be used in the automation projects under

Mission Excel IT are:

* Operating System: Red Hat Linux Advanced and Enterprise for Servers and

MS Windows for desktops.

* Application Development: on J2EE(Java 2 Enterprise Edition), with Jboss

as Application Server and Tomcat as Web Container.

* RDBMS: Red Hat Database and MySQL

Considering the magnitude of Mission Excel IT, it has been decided to

outsource the development of software.

Under Mission Excel IT, eleven Software Development Projects have been

identified. These projects are a combination of Main System (core functional area

of an office) and a Plug-in system (System or Modules covering a support function

which will be plugged into the main system). It will be the responsibility of software

developers to develop the interfaces between main systems and Plug-in Systems,

so as to achieve seamless integration.

For each of the eleven Software Development Projects a Project

Coordination Team has been set up (PCT). The PCTs would be the point of contact

83

for the software developer. The PCTs would be closely associated with each and

every stage of development and implementation of the eleven software projects.

Exhaustive URS (User Requirement Specifications), have been prepared,

which would form part of the Tender Documents for RFP. A roadmap of the entire

project has been conceived.

2. Software Development Projects under MISSION EXCEL IT

2.1 Pension Project : The Pension Project constitutes two main systems – the

Pension Sanction system and the Pension Disbursement System. Development

Center of this Project is Allahabad/Meerut.

2.2 CDA(O) [Controller of Defence Accounts (Officers)] Project : The CDA(O)

Project comprise of the CDA (O) main system and the T-Armed Forces Plugin

system [Traveling/ Daily Allowances of armed forces]. The CDA (O) System will be

implemented in the office of Pune in all its sections. T-Armed Forces System plugin

system would be applicable to three offices viz CDA(O) Pune, CDA(AF) Dehradun

and CDA(Navy) Mumbai who are responsible for TA/DA claims (advance and final

bills) of all officers and Jawans of Armed Forces. Development Center of this

Project is Pune.

2.3 IFA (Integrated Financial Advisor)/ ATC (Audit Through Computers)

Project: This Project comprised two main Systems viz. the IFA System and the ATC

System.

2.3.1 The IFA System should cover the functionalities of the Integrated Financial

Advisor & the ATC System should cover the functionalities of the sub-offices of the

Department – the Local Audit Office (LAO).The IFA system will be implemented

across the different organizations of the armed forces i.e the Army, Navy and Air

Force, both at the Headquarters and at the lower formations. The ATC System will

have to be implemented in all the LAO offices and its MIS module will have to be

implemented in the respective controller offices. Development Center for this project

is Delhi.

2.4 Regional CDA Project : This Project comprise of Regional CDA System and

Accounts Section Plugin System.

2.4.1 Regional Controller System consists of Store section, Miscellaneous section

and Engineering section of a Controllers office and its various sub offices. Accounts

System will be a plugin system to be installed in every office. Development site of

this Project is Delhi.

2.5 PCDA(ND) [Principal Controller of Defence Accounts(New Delhi) ]

Project : This Project should cover the unique functions of this office such as

Foreign Payment Section, POL (Petrol, Oil & Lubricant) section, APO (Army

Purchase Organisation) section and UN cell section. The non unique functions of this

office will be covered by the Regional Controller Project. Development site of this

project is Delhi.

84

2.6 CDA(N) [Controller of Defence of Accounts (Navy)] Project: This Project

would cover the unique functionalities of the C.D.A. (Navy), Mumbai. CDA (N) will

access the computerized system and data of the Naval Pay Office. The non unique

functions of this office will be covered by the Regional Controller Project. This

system will need to be implemented in Mumbai and Vishakhapatnam. The

development center for this Project is Mumbai.

2.7 CDA (AF) [Controller of Defence Accounts (Air Force)]: This Project would

cover the unique functionality of the Office of C.D.A. (Air Force), Delhi. The CDA

(AF), Delhi will access the computerized system and data of the AFCAO. The non

unique functions of this office will be covered by the Regional Controller Project. The

development center for this Project is Delhi.

2.8 CDA(BR) [Controller of Defence Accounts(Border Roads)] Project : This

project comprise of CDA(BR) System and Pay Accounts Office(GREF) system.

Development site of this Project is New Delhi and Pune

2.9 ORs [Other Ranks] Project : This Project comprise of Other Ranks System

to be implemented in 43 Pay Accounting Offices(PAOs) at various locations.

Development site of this project is New Delhi.

2.10 FIS/MOD (Financial Information System/ Ministry of Defence) Project:

The software application developed under this Project would be a tool both for the

Ministry of Defence and the Defence Accounts Department for monitoring the

defence budget. The FIS system would be universal plug-in system that will be

implemented in all the offices of the Department. The System will have an interface

with practically every other system developed under Mission EXCEL IT and will be

importing/ exporting data from/ to every other system. The databases will be updated

in all the offices of the Department. The development centre of this project is Delhi.

2.11 Pay Project : This project comprises of CGDA system, Fund(Main) System,

DAD/PIS(Defence Accounts Department/Personnel Information System) System and

Expanded Pay System.

2.11.1 Expanded Pay System covers Pay and Allowances, fund

maintenance and Travelling Allowance/Daily Allowance activities in respect of DAD

employees, defence industrial and non industrial employees. This system will also be

implemented in all the offices. The development centre of this project is Delhi

2.12 DATA Imaging & management Solutions (DIMS)- in order to digitize the

huge record maintained by PCDA(P), CDA(AF), PCDA(NAVY), CDA(PD) and

CDA(F), record will be scanned, data will be captured from images to create

databases.

PENSION SANCTION PROJECT

PROPOSED APPROACH

•Real time processing on OLTP concept

•Receive LPC-Cum-Data Sheet/all connected documents electronically from

PAOs/HOOs/ CDA(O) duly checked and verified.

85

•Responsibility of accuracy of data will rest on these agencies.

•The data shall be validated through the system.- Onus of accuracy of input data

would rest on PAOs/CDA (O)/HOOs

•No hard copy of the data will be generated for manual checking.

•Invalid data will be returned to the initiating agencies for rectification.

•Valid data shall be processed, pensionary entitlements worked out and PPO

generated.

•PPOs shall be sent (hard/electronic copy) to ROs/HOOs/CDA(O) for checking its

correctness and onward transmission to PDAs and other authorities.

•Error PPOs will be rectified through Corrg. PPOs.

•All revisions to be carried out by PCDA(P) only

Advantages:

-Remove paper transaction

-Reduce time taken for pension notification

-Requirement of maintenance of manual documents not required – only office copy

of PPO to be retained

-Allows for online monitoring of claims/work processes at every stage – better MIS to

Management/users

-Manpower savings – for redeployment in other crucial areas like Audit

. Constraints:

-Legal sanctity of electronic data – Production of documents in Court cases

-Rendition of clean data by all PAOs/CDA(O)/HOOs

AUDIT APPROACH

CREATION OF PENSIONERS’ PROFILE

Defence Pensioner profile

- Will provide information on pensioners

i) General details (Name/RO/rank/Army No etc)

ii) PPO details (Original PPO no/Categoy/Organization

iii) Entitlement details (BP/CVP/GA/MA/Adhoc Ex gratia)

iv) Disability pension details (DP/DE PPO no/Amount/Date

upto/CAA)

v) Family Pension details( Name/PPO no/Rate/Dates etc)

vi) PDA details (Name/Paying & Link Br/Pension A/C no)

vii) Special info (Reemployment status/Pension debit code/DCRG &

CVP amount/Demands/ Recovery rate etc)

Method adopted for creation of pensione's profile

- Get PDAs to fill up information on prescribed electronic format

- Capture details from PPS received in PCDA (P) by data entry

Method for Audit

- Use computerized masters as far as possible

- Update changes from PDAs

- After validation and updation Audit master would be ready

- Receive pension payment schedule details electronically from PDAs

86

- Run the same against Audit master to throw out exceptions to be

reported to PDAsAdvantages:

- Build up database of all pensioners

- Revive audit of regular payments by PDAs

- Maintenance of Audit cards can be dispensed with

- Generation of various MIS regarding pensioners

Possible bottlenecks

- Receiving regular change details from PDAs

- Receipt of PPS electronically

ACCOUNTING APPROACH

Proposed approach

- Design and develop electronic formats for rendition of PPS/ vouchers

and Debit/Credit advice by PDAs

- Liase with RBI/GAD/State Govt for instructing Banks/TOs to render

data in the above format

On receipt of Debit/credit advice from Banks/AG,reconcile

advice with figures intimated by CAS, RBI for initial booking of

expenditure (in suspense accounts)

On receipt of PPS sort out amounts category/code-head

wise for purpose of compilation

- Automatic generation of PM after classification

Advantages:

- Accurate and prompt compilation of expenditure

- Manpower freed from such work

Possible bottlenecks Receipt of PPS/advice data electronically from PDAs. RBI and

PSBs have been approached for the same.

ANNEXURE - A

ILLUSTRATION NO. 1

Retiring Pension/CVP/Gratuity & Joint Notification Of Ordinary Family Pension

I. DATA

87

1 Name “X”

2. I.C. No. 33340 H

3. Rank Colonel Substantive Rank colonel

from 01.07.2000

4. Date of Birth 05.01.1952

5. Date of Commission 03.012.1975

6. Date of retirement 31.01.2006

7. Pre-Commissioned Service Nil

8. Non Qualifying Service Nil

9. Scale of Pay Rs. 15100-450-17350

10. (A) Last Pay drawn

(i) Basic Pay

(ii) Rank Pay

(iii) D.P.

(B) Dearness Allowance

Rs. 17,350/-

Rs 2000/-

Rs 9675/-

@21% =6096/-

11. Average Pay drawn during last 10

months

(i) Basic Pay

(ii) Rank Pay

(iii) D.P.

Rs 17215/-

Rs 2000/-

Rs 9608/-

12. Retiring Pension

(A)

(i) Qualifying Service from

03.12.1975 to 31.01.2006

(ii) Weightage

(iii) Total

(B) Average emoluments

drawn during last 10

months

(Basic Pay + Rank Pay + D.P)

(C) Retiring Pension admissible 50%

of the average emoluments drawn

during last 10 months for 33 years of

qualifying service including weightage.

30 years 1 month 29 Days

07 Years

37 yrs 1 month 29 days Restricted

to 33 yrs.

(17215+2000+9608)

=Rs.28823.00

(17215+2000+9608)

=Rs.14413/-

13. Commutation

A. Max 43% of Retiring Pension.

14413x43/100=6197

88

B. Age next birth day

C. Purchase value

D. Amount of commuted value of

pension.

55 year

Rs.11.73

6197x12x11.73= Rs.872290/-

14 Retirement Gratuity

A. Formula

B. (i) total Qualifying service

(ii) Add Weightage

(iv) Total service.

C. Reckonable emoluments

(B.Pay+ Rank Pay + D.P + D.A)

D. Retirement Gratuity admissible

E. Retirement Gratuity admissible.

¼th of reckonable emoluments

for each completed six monthly

period of qualifying service plus

weightage of 5 years subject to a

maximum of 16 ½ times of the

reckonable emolument provided

that the amount of retirement

gratuity payable shall in no case

exceed Rs. 3.5 lakhs

30 years 1 month 29 days

5 years

35 years 1 month 29 days

Restricted to 16.5 months

35121/-

35121x16.5=579497

Restricted to Rs.350000/-

15 Joint Notification of family Pension

A. (i) Enhanced Rate formula

(ii) Amount of family Pension at

enhanced rate admissible

B. (i) Normal rate formula

(ii) Amount of Family Pension at

Normal rate admissible

50% of the reckonable

emoluments for a period of 7

years from the date following the

date of death or upto the date on

which the officer would have

attained the age of 65 (67 years

after 13/5/98) whichever earlier or

amount of retiring pension

whichever is less.

Rs.14413/- for a period of 7 years

from the date following the date of

death or upto 4.1.2019 whichever

is earlier.

30% of reckonable emoluments.

Rs.8647/-

ILLUSTRATION NO.2

Disability Pension on Invalidment (SE+ DE)

1 Name “P”

89

2. I.C. No. IC-52864

3. Rank A/Capt. (wef. 10.7.2004

4. Date of Birth 14.5.1979

5. Date of Commission 16.6.2001

6. Date of Invalidment 22.5.2005

7. Percentage and period of disability

accepted

30% for life (rounded off to 50%

disablement)

8. Total Qualifying Service 3 years 11 months 7 days

9. Weightage admissible 9 years

10. Pay Scale Rs. 9600-300-11400

11. Average Pay drawn during last 10

months

i. Basic Pay

ii. Rank pay

iii. D.P

Rs.9600/-

Rs.400/-

Rs.5000/-

12.

CALCULATION

Total Service

13 years

13 A. (i) Service Element Formula

(ii) Amount of Service element

B. Amount of disability element

50% of average emoluments

drawn during last 10 months for

33 years of qualifying service

including weightage.

15000x13/33x1/2=Rs.2955/-

2600x50/100 + DP OF

DE=1300+650=Rs.1950/-

14. Disability Pension admissible 4905/- pm.

90

ILLUSTRATION NO.3

War Injury Pension on Invalidment

1 Name “P”

2. I.C. No. 35366W

3. Rank Lt. Col(TS)

4. Date of Birth 27.03.1958

5. Date of Commission 10.06.1980

6. Date of Invalidment 10.01.2005

7. Deemed date of retirement (27.03.58+52) 27.03.2010

8. Deemed Qualifying Service (27.3.2010) –(10-06.1980)

29 years – 9 months – 18 days

9. Weightage admissible Restricted to

(+5 years)

34 years 9 months 18 days

Restricted to 33 years.

10. Pay Scale Rs. 13500-400-17100

11. Rank Pay Rs. 1200/-

12 Pay last drawn including Rank Pay Rs.24450/-

13. Amount of retiring pension 24450x50/100=Rs.12225/-

14. War Injury Element (for 100%

disablement)

Rs.24450/-

15. War Injury Pension admissible Rs.12225+24450=Rs.36675/-

(Restricted to Rs.24450/-)

(SE=Rs.12225/-)

(WIE = Rs.1225/-)

91

ILLUSTRATION NO. 4

Ex-Gratia Award to Cadet

Ex. Cadet ‘M’ (26343/D/101) was with drawn from training in NDA w.e.f.

16.08.2000 on account of invaliding disease “ ASOM (with Labyrinthitis with facial N

Palsy (Rt)”. The invaliding disease has been accepted by the competent authority as

attributable to military service training with degree of disablement at 30% for life

Therefore, the sanction of the President is hereby conveyed for grant of disability

award @ 30% for life in addition to monthly ex-gratia

Amount of Ex-gratia award- Rs. 1275/-- w.e.f. 17.08.2000 for life

Amount of disability element Rs. 630/- for 30% from 17.08.2000 for life

Authority : GOI ,MOD No. 1(S)/93/D(Pen-C) dated 16.04.1996 and 15.09.2003)

92

ILLUSTRATION NO. 5

Ordinary Family Pension

(Where enhanced and normal rate admissible)

I – DATA

1 Name “M”

2. I.C. No. 34991 L

3. Rank Lt. Col.

4. Date of Birth 21.07.1959

5. Date of Commission 17.12.1980

6. Date of Death 25.10.2005

7. Whether cause of death

accepted as attributable to or

aggravated by military service

No.

8. Revised Pay Scale introduced

w.e.f 1.01.96

Rs. 13500-400-17100

9. Pay Details

i. Basic Pay

ii. Rank Pay

iii. D.P

iv. Dearness allowance

Rs. 14,700/-

Rs. 1,200/-

Rs. 7950/-

Rs. 5009/-

10. Name of Widow ‘N’

11. Date of Birth 13.02.1966

12. Date of marriage 09.11.1989

13. Children –

1.Son- Date of Birth

2.Daughter Date of birth

1.16.04.1991

2. 02.02.1993

II. CALCULATION.

14. Ordinary family pension

A. Reckonable emoluments

(B.Pay + Rank pay + D.P)

(B)(i) Enhanced rate of

Ordinary family pension

(ii) Period of grant of enhanced

rate

(C) (i) Normal Rate ordinary

family pension

Rs.23850/-

50% of the reckonable emolument

=Rs.23850/-x50/100=Rs.11925/-pm

From 26.10.2005 to 25.10.2012

30% of the reckonable emoluments =

Rs.7155/-

93

(ii) Period of grant at Normal

rate

From 26.10.2012 till widowhood or death

whichever is earlier.

15. Death gratuity

A. Formula

B. Reckonable emoluments

for death gratuity (B.Pay

+Rank Pay + D.P +DA)

C. (i) Total qualifying

service

(ii) Weightage

(iv) Total Service

D. Amount of death gratuity

- For service exceeding 20 years

or more Half of amount for every

completed six monthly period of

qualifying service subject to a

minimum of 12 times and

maximum of 33 times of

emoluments or Rs. 3.5 lakh

whichever is less.

- Rs.28859/-

24 years 10 months 9 days say 25 years

5 years

30 years

28859x30=865770/- Restricted to Rs.350000/0

94

ILLUSTRATION NO.6

Special Family Pension to Wife

I - DATA

1 Name “Y”

2. I.C. No. NR-18739H

3. Rank Capt.(MNS)

4. Date of Birth 1.12.1969

5. Date of Commission 19.121991

6. Date of death 06.06.2005

7. Whether cause of death accepted as

attributable to or aggravated by

Military service

Yes

8. Pay Scale Rs. 9400-300-12100

9. Last Pay drawn with DP Rs. 10,900/- + 5450 = Rs.16350/-

10. Details of Family Husband

11. Name of Husband "Z"

12. Details of Children Nil

13 Formula for Special Family Pension 60% of reckonable emoluments

subject to a minimum of Rs.

2550/-pm

14. Amount of Special Family Pension 16350x60/100=Rs.9810/-

15. Period of grant w.e.f 7.6.2005 till death or remarriage

whichever is earlier

95

ILLUSTRATION NO. 7.

Liberalized Family Pension

I-DATA

1 Name of the deceased “X”

2. I.C. No. 42045F

3. Rank Lt. Col.

4. Date of Birth 22.11.1966

5. Date of Commission 09.06.1987

6. Date of Death 18.07.2005

7. Cause of death Battle casualty in UN Mission in Congo (MON

UC)

8. Total qualifying Service 18 years 1 month and 9 days , say 18 years

9. Weightage for Gratuity

admissible

5 years

10. Whether nomination executed

If so, in whose favour

Yes, in favour of widow 100%

11. Pay last drawn

Basic Pay

Rank Pay

D.P

D.A (20%)

Rs. 13,900/-

Rs. 1,200/-

Rs. 7550/-

Rs.4530/-

12. Details of Family

Name of Widow

Date of birth

Date of marriage

Details of children

Date of birth of son

'Y'

29.08.1970

16.5.1992

one

21.06.1994

13. Liberalised Family Pension

A. Formula

B. Amount of

Liberalised

family pension.

C. Period of Grant-

Equal to reckonable emoluments last drawn

.(B.Pay +Rank Pay + D.P)

Rs.13900+1200+7550) = Rs.22650/-pm

Wef 19.07.2005 till widowhood or death

whichever is earlier.

96

ILLUSTRATION NO.8

Dependant Pension (Special)

I-DATA

1 Name “Z”

2. I.C. No. 11-39034K

3. Rank Lt.

4. Date of Birth 03.06.1982

5. Date of Commission 03.03.2005

6. Date of Death 24.11.2005

7. Pay scale Rs. 8250-300-10050

8. Pay last drawn

A. Basic Pay

B. D.P

C. Total

Rs. 8250/-pm

Rs.4125/-pm

Rs.12375/-

9. Whether married No

10. Details of parent Father

11. Whether death accepted as attributable to

or aggravated by military service

Yes

12. DEPENDANT PENSION (SPECIAL)

A. Formula

B. Amount of dependant family pension

(special)

50% of notional special Family

Pension i.e. 30% of the last pay

drawn

Rs.12375x30/100 = Rs.3713/-pm

13. Period of grant W.e.f 25.11.2005 till death

97

ILLUSTRATION NO. 9

Dependant Pension (Liberalised)

I-DATA

1 Name “K”

2. I.C. No. 59116N

3. Rank Acting Captain from 11.12.2004

4. Date of Birth 28.08.1980

5. Date of Commission 11.12.2002

6. Date of Death 02.06.2005

7. Cause of death Battle casualty

8. Total qualifying service 2 years 174 days

9. Whether married No

10. Details of parents Father and Mother alive

11. Pay scale Rs. 8250-300-10050

12. Pay last drawn

A. Basic Pay

B.Rank pay

C. D.P

D. DA (20%)

Rs. 8850

Rs 400

Rs. 4625

Rs.2775/-

13. Dependant Pension (Liberalised) for

both parents alive

A. Formula

B. Amount of Dependent pension

(Liberalised)

C. Period of grant

Rs.13785/-

75% of Liberalised family pension for

both parents

13875x75/100 =Rs.10407/-

W.e.f. 3.06.2005 for life or till change

in position of the parents whichever

is earlier.

14 Dependant pension Liberalised for one

parent alive

A. Formula

B. Amount of dependant pension

(Liberalised)

60% of Liberalised family pension for

one parent.

13875x60/100=8325/- from change

in position of the parents till death.

15 Amount of death gratuity Rs.16650x6=Rs.99900/-

16 Amount of ex-gratia lump sum Rs.7.5 lakhs

98

ILLUSTRATION NO.10

Restoration of commuted portion of pension in respect of officer absorbed in

central public enterprise

1 Name “Y”

2. I.C. No. 6617-M

3. Rank Lt. Col.

4. Date of Commission 13.12.1953

5. Date of retirement 29.09.1984

6. Total qualifying service 30 years 9 months 16 days

7. Amount of retiring pension Rs. 982/wef 30.09.84

8. Whether officer opted for lump-sum in lieu

of pension

Yes

9. Amount of capitalized value

10. Date of payment 2.12.1986

11. Revision of pension under modified rules

12. Minimum pay Rs. 15,100/-

13. Rank pay Total Rs. 2,000/- Rs. 17,100/-

14 Retiring pension 17100X31/2x33=Rs. 8032/pm

15. Amount to be restored 43% of Rs. 8032/- Rs. 3454/- pm

16. Date of restoration 2.12.2001

17. Dearness Relief 45%

99

DISABILITY PENSION

1. NAME, RANK & NO. IC-56932Y; MAJ. Arvind Kumar Suhag

2. DATE OF BIRTH 02-09-1974

3. DATE OF Ist COMMISSION (EC/SSRC) -------

4. DATE OF PRC 07-06-1997

5. DISABILITY 100% & CAA

6. DATE OF RETIREMENT 19-03-2005

7. LAST PAY DRAWNBASIC

PAY Rs. 11925/-

R.P. Rs. 1200/-

D.P. Rs. 6563/-

18. AVERAGE EMOLUMENTS FOR LAST10 MONTS-

= Rs. 17385/-

19. CAUSE OF INVALIDMENT FROM SERVICE: -ATTRIBUTABLE

QUALIFYING SERVICE FOR PENSION-

(a) PRE-COMMISSIONED SERVICE ---- -----

FROM --- TO ------

(b) COMMISSIONED SERVICE

FROM 7-6-1997 TO 19-3-2005 =7 years 9 months 13 days

Weightage- =8 Years

TOTAL- =15 Years 9 months 13 days

CALCULATION OF DISABILITY PENSIONSERVICE

ELEMENT = Rs. 17385 X 50% X 16/33

= Rs.4215/-

AS PER MODIFIED PARITY ORDER =Rs. (11600+1200) + Rs 6400/-

= Rs. 19200 X 50% X 16/33

= Rs. 4655/-

DISABILITY ELEMENT = Rs. 2600/- (For 100%)

TOTAL DISABILITY PENSION = Rs. 7255/-

100

(S.E. + D.E.) PROTECTED UP TO 60% OF RECKONABLE EMOLUMENTS

LAST DRAWN- =Rs. 19688 X 60%

DISABILITY PENSION AUTHORISEED =Rs. 11813/-

QUALIFYING SERVICE FOR DCRG-

(a) PRE-COMMISSIONED SERVICE ---- -----

FROM --- TO ------

(b) COMMISSIONED SERVICE

FROM 7-6-1997 TO 19-3-2005 =7years 9 months 13 days

Weightage- =5 Years

TOTAL- =12 Years 9 months 13 days

8. LAST PAY DRAWNBASIC

PAY =Rs. 11925/-

R.P. =Rs. 1200/-

D.P. =Rs. 6563/-

D.R. =Rs. 3347/-

TOTAL-- =Rs. 23035/-

CALCULATION OF DCRG-

=23035 X ¼ X 26

= 149728/-

AUTHORITY- Para ‘7’ of MOD letter no. 1(2)/97/D (Pen-C) dated 31-1-2001

101

ANNEXURE - B

QUESTION BANK

QNo 1. Who is competent authority for at Attributability decision of disease cases of

commissioned officer?

(a) MOD

(b) PCDA (P) Allahabad

(c) Brigade Commander

(d) Service HQrs

Auth: MOD letter DT. 7-2-2001.

Qno 2. To what extent compensation in lieu of disability pension is admissible if

disability is not of a permanent nature?

(a) Yes, Full

(b) No

(c) 50% of compensation is admissible

(d) 30% is admissible.

Authy- MOD letter dated 31-1-2001.

Q. No.3. What will be the amount of death gratuity admissible to the widow of a

commissioned officer if the qualifying service of her late husband is 4 years and 11

months?

(a) 2 times of reckonable emoluments

(b) 6 times of reckonable emolument

(c) 12 times

(d) 41/2 times

Auth: Govt. letter DT. 3-2-98.

Qno.4 Whether an amount of service element and disability element of a disability

pension is exempted for income tax.

(a) No

(b) Only DE is exempted

(c) Only SE is exempted

(d) Yes SE+DE is exempted

Auth: MOD letter No. 200/51/99 –ITA –1 DT. 2-7-2001.

QNo 5.What is maximum period of weightage admissible for calculation of Gratuity ?

(a) 5 years

(b) Rank wise weightage

(c) No weightage

(d) 7 years.

Authy: MOD letter dt. 3-2-98.

QNo 6. What is minimum qualifying service to earn retiring/service gratuity?

(a) 10 years including weightage

(b) 5 years without weightage

(c) 10 years without weightage

(d) 5 years including weightage

Authy: Para 8.1 of MOD letter dt. 3-2-98.

102

QNO7.What is the minimum qualifying service for earning enhanced rate of Ordinary

family pension?

(a) No limit

(b) 5 years

(c) 7 years

(d) 20 years

Athy: AI 51/80

QNo8. What was the extent of which pre-commissioned rank service to be countable

for pension in respect of those commissioned officers who retired prior to 1-1-86?

(a) Two third

(b) Half

(c) Full

(d) Three fourth.

Authy: MOD letter DT.

QNo9. What is maximum amount of Retiring/Service gratuity admissible to the

Defence personnel?

(a) Rs 2.5 Lakhs

(b) Rs 5 lakhs

(c) Rs.3.5 Lakhs

(d) No limit

Authy: MOD letter dt. 3-2-98.

QNo 10. What is maximum amount of Retirement gratuity admissible to the officer?

(a) Rs 2.5 Lakhs

(b) Rs 5 lakhs

(c) Rs.3.5 Lakhs

(d) No limit

Authy: MOD letter dt. 3-2-98.

QNO11. Whether stagnation pay is treated as part of pay for calculation of pension

and gratuity?

(a) No

(b) Yes

(c) ½ of the Stag Pay

(d) None of these.

Authy: MOD letter MOD letter DT. 3-2-98.

QNo 12. Whether weightage in qualifying service is admissible to TA Officer.

(a) Yes, rank wise

(b) No

(c) 5 yrs uniform

(d) 3 yrs uniform

Authy: MOD letter MOD letter DT. 3-2-98.

103

QNO13 What is the rate of disability element for 100% in respect of commissioned

officers, who retire after 1-1-96?

(a) Rs 1550/-

(b) Rs 1900/-

(c) Rs 2600/-

(d) Rs 5200/-

Authy: MOD letter DT. 31-1-2001.

QNo 14.What is Minimum Q.S. for earning Retiring pension in respect of

Commissioned officer (except late entrant)?

(a) 15 yrs

(b) 12 yrs

(c) 20 yrs

(d) 33 yrs

Auth- MOD letter dt 3-2-98.

QNo 15. An SSC Officer of the rank of Captain is retired on 31-10-99 with QS of 13

years. The weightage admissible to above officer for calculating pension is

(a) 9 yrs

(b) 7 yrs

(c) 5 yrs

(d) No weightage

Authy-MOD letter 28-11-2000

QNo 16. What is the minimum amount of pension after merger of 50% of Dearness

Pay?

(a) Rs 1275

(b) Rs 1460

(c) Rs 1913

(d) Rs 2075

QNO 17. The following officer in the PCDA (P) office signs original copy of Pension

Payment Order-

(a) Dy CDA (P)

(b) Jt CDA (P)

(c) Accts Offs (P)

(d) ACDA (P)

QNo 18. Ordinary Family pension is admissible to a Physically

handicapped/Mentally retarded child upto the following age-

(a) 25 years

(b) 35 years

(c) 55 years

(d) for life

104

QNO 19. Ex-gratia amount payable to widow of Army personnel in case of death

due to action in Op Area-

(a) 5 lakhs

(b) 7.5 lakhs

(c) 10 lakhs

(d) 3.5 lakhs.

Q No 20. Rank weightage in years for pension is admissible to Lt Col (TS) is-

(a) 6 yrs

(b) 5 yrs

(c) 7 yrs

(d) 8 yrs.

Authy- MOD letter dt 3-2-98.

QNo 21. The maximum percentage of pension in respect of commissioned officer,

which is commutable is-

(a) 45%

(b) 43%

(c) 40%

(d) 33%

QNo.22. An officer (Engineering Graduate) on training was granted SSRC while on

probation, which was followed by permanent regular commissioned service.

Whether training period is countable?

(a) No

(b) Half

(c) Full

(d) To be decided by the Govt. yes

Auty: Note 1 below Para 5 (a) of MOD letter dt. 3-2-98.

Q23. A Major died while on duty due to accident during air journey. Which type of Family

Pension will be admissible to his family?

(a) Ordinary Family Pension

(b) Special Family Pension

(c) Liberalised Family Pension

(d)None of the above

Q24. A Captain was kidnapped while on operational duty and declared dead. Which type

of Family Pension will be admissible to his family?

(a) Ordinary Family Pension

(b) Special Family Pension

(c) Liberalized Family Pension

(d) None of the above

Q25. On what % degree of Disablement accepted for life, Constant attendance

allowance will be admissible on

(a) 20% (b) 50%

(c) 80% (d) 100%

105

ANSWERS -

Q. 1 –d

Q.2 – b

Q.3 - b

Q.4 – d

Q.5 – a

Q.6 – c

Q.7 - c

Q.8 – a

Q.9 – d

Q.10 – c

Q.11 – b

Q.12 – b

Q.13 – c

Q.14 – c

Q.15 – c

Q.16 – c

Q.17 – c

Q.18 – d

Q.19 – b

Q.20 – b

Q.21 – b

Q.22 – c

Q.23- b

Q.24- c

Q.25- d

QUESTIONS ON LEGAL CASES -

26 .What does SLP stands for?

(i)Special Last Petition

(ii)Short Listed Petition

(iii)Special Leave Petition

(iv)None

27 .What is the limitation period for filing an appeal in Supreme Court?

(i) 30 days

(ii) 60 days

(iii) 90 days

(iv)120 days

28 .“Without going into the merits of the case respondent are directed to reconsider

the representation of the petitioner and settle his grievance in accordance with

law”.

Above statements is -

(i)An order

(ii)Judgement

(iii)Both

(iv)None

106

29.Can a writ be filed without service of legal notice?

(i)Yes

(ii)No

(iii)Can`t say

(iv)Impossible

30.After how many days of the service of legal notice a suit can be filed?

(i)30 days

(ii)60 days

(iii)90 days

(iv)120 days

31.What remedy is available against the judgement of CAT?

(i)Fresh writ in High Court

(ii)Appeal in High Court

(iii)Appeal in Supreme Court

(iv)None

32.RSA stands for –

(i) Revised Special appeal

(ii)Review special appeal

(iii)Regular special appeal

(iv)Regular second appeal

33.Appeal against the Judgement of single bench of High Court lie in –

(i)Supreme Court

(ii)High Court

(iii)Division Bench of the same High Court

(iv)Division Bench of the some other High Court

34.Which one can’t be filed in Supreme Court or High Court?

(i)Counter affidavit

(ii)Rejoinder affidavit

(iii)Written statement

(iv)All

35.Which one is not used in a High court?

(i) OJC

(ii) WP

(iii) WA

(iv) MA

107

ANSWERS –

Question No. Answer

Question No. Answer

26 iii 31 i

27 iii 32 iv

28 i 33 iii

29 i 34 iii

30 ii 35 iv

108

ANNEXURE ‘C’

RANK CODES

RANK CODE

2nd Lt. 01

Lieutenant 02

Capt. 03

Major 04

Lt. Col (TS) 05

Lt Col (S) 06

Colonel 07

Brigadier 08

Maj. Gen 09

Lt.. Gen 10

Lt. Gen. (Army Cmdr.) 11

DGAFMS 12

Lt. Gen (VCOAS) 13

Chief of the Army Staff 14

109

ANNEXURE ‘D’

UNIT/CORP NAME

UNIT/CORP NAME CODE

Armed Corps 01

Arty Corps 03

Mech. Tpt 04

EME 05

Command Hqrs 06

Mily Farms 07

Engrs. 08

Engrs. (MES) 09

Inf 10

ASC 11

Animal Tpt 12

AMC 13

MNS 14

Ord 15

RVC 16

Pioneers 17

Army Hqrs 18

Other Hqrs 19

Education & Int 20

Mily Attache 21

T.A Officers 22

Mily Farms Tpt 23

DRDO 24

DGI 25

110

ANNEXURE ‘E’

CODES FOR DPDOs

CODES FOR DPDOS CODES

Chandigarh 01

Red Fort-I 02

Red Fort-Ii 03

Barar Square 04

Hyderabad 05

Secunderabad 06

Palampur 07

Hamirpur (H.P.) 08

Dharamshala 09

Yol 10

Mandi 11

Shimla 12

Karnal 13

Ambala 14

Bhiwani 15

Jhajhar 16

Sonepat 17

Gurgaon 18

Rohtak 19

Narnaul 20

Hissar 21

Riwari 22

JammuTawi-I (Akhnoor Road) 23

Shastri Nagar (Jammu Cantt) 25

Udhampur 26

Shrinagar 27

Rajouri 28

Leh 29

Bangalore 30

Ernakulam 31

Kottayam 32

111

Trichur 33

Trivendram 34

Quilon 35

Amritsar 36

Kapurthala 37

Batala 38

Ludhiana 39

Moga 40

Jullunder (Cantt) 41

Jagraon 42

Patiala 43

Bhatinda 44

Ropar 45

Hoshiarpur 46

Ferozpur 47

Sangarur 48

Pathankot 49

Gurdaspur 50

Jaipur 51

Madras 52

Vellore 53

Meerut 54

Kanpur 55

Gorakhpur 56

Allahabad 57

Calcutta 58

Una 59

Pathnamthitta 60

Jhunjhnu 61

Dasuya 62

112

ANNEXURE “F”

BANK CODES

SL.

NO.

NAME OF BANK CODE

1. ALLAHABAD BANK ALB

2. BANK OF BARODA BOB

3. BANK OF INDIA BOI

4. BANK OF MAHARASHTRA BOM

5. CANARA BANK CNB

6. CENTRAL BANK OF INDIA CBI

7. DENA BANK DEB

8. INDIAN BANK INB

9. INDIAN OVERSEAS BANK IOB

10. ORIENTAL BANK OF COMMERCE OBC

11. PUNJAB & SINDH BANK PSB

12. PUNJAB NATIONAL BANK PNB

13. STATE BANK OF BIKANER & JAIPUR SBB

14. STATE BANK OF HYDERABAD SBH

15. STATE BANK OF INDIA SBI

16. STATE BANK OF INDORE SBD

17. STATE BANK OF MYSORE SBM

18. STATE BANK OF PATIALA SBP

19. STATE BANK OF SAURASHTRA SBS

20. STATE BANK OF TRAVANCORE SBT

21. SYNDICATE BANK SYB

22. UNION BANK OF INDIA UBI

23. UNITED BANK OF INDIA UTI

24. UNITED COMMERCIAL BANK UCO

25. VIJAYA BANK VJB

26. CORPORATION BANK COB

27. ANDHRA BANK ANB

28. ICICI BANK ICI

29. IDBI BANK IDB

30. HDFC BANK HFD

31. UTI BANK UTB

113

ANNEXURE “G”

FAMILY PENSION TYPE CODE

SL

NO.

FAMILY PENSION TYPE CODE

CODE

1.

JOINT NOTIFICATION ENDORSEMENT OF FAMILY PENSION IN

FAVOUR OF SPOUSE

JN

2.

ORDINARY FAMILY PENSION AFTER DEATH OF PENSIONER TO

SPOUSE OR CHILD

FP

3.

ORDINARY FAMILY PENSION AFTER DEATH IN SERVICE DUE TO

NEITHER ATTRIBUTABLE NOR AGGRAVATED BY MILITARY SERVICE

TO SPOUSE OR CHILD

OF

4. DEPENDANT ORDINARY FAMILY PENSION TO THE PARENTS OD

5.

SPECIAL RATE OF FAMILY PENSION TO SPOUSE OR CHILD

(CATEGORY ‘B’ & ‘C’ TO GOVT. LETTER DATED 31.01.2001

SF

6.

SPECIAL RATE OF DEPENDENT FAMILY PENSION TO PARENTS AND

BROTHER/SISTER (CATEGORY ‘B’ & ‘C’ TO GOVT. LETTER DATED

31.01.2001

SD

7.

SPECIAL FAMILY PENSION AT ORDINARY RATE ON RE-MARRIAGE OF

WIDOW AND NOT SUPPORTING CHILDREN-TO WIDOW & CHILD

(CATEGORY ‘B’ & ‘C’ TO GOVT. LETTER DATED 31.01.2001

SO

8.

LIBERALIZED RATE OF FAMILY PENSION TO SPOUSE OR CHILD

(CATEGORY ‘D’ & ‘E’ TO GOVT. LETTER DATED 31.01.2001

LF

9.

LIBERALIZED RATE OF DEPENDENT FAMILY PENSION TO PARENTS &

BROTHER/SISTER (CATEGORY ‘D’ & ‘E’ TO GOVT. LETTER DATED

31.01.2001

LD

10.

LIBERALIZED FAMILY PENSION AT 30% & 60% ON RE-MARRIAGE OF

WIDOW & NOT SUPPORTING CHILDREN –TO WIDOW& CHILD

(CATEGORY ‘D’ & ‘E’ TO GOVT. LETTER DATED 31.01.2001

LO

11. SANCTION OF GRATUITY ONLY GR

12. SANCTION OF EX-GRATIA ONLY EG

114

ANNEXURE “H”

PDA CODES

Pension Disbursing Agencies CODE

DPDO 1

POST OFFICE 2

TREASURY OFFICE 3

INDIAN EMBASSY NEPAL 4

PAO 5

Director of Accounts, PANAJI, GOA DAMAN AND DEU ,PANAJI

GOA

6

FINANCE SECRETARY, Govt. OF SIKKIM, GANGTOK 7

Indian Embassy, THIMPU,BHUTAN 8

PUBLIC SECTOR BANKS/PRIVATE SECTOR BANKS 9

115

ANNEXURE “I”

CODES FOR STATE / UNION TERRITORIES / NEPAL

SL.

NO.

STATE CODE

1 ANDHRA PRADESH AP

2 ASSAM AS

3 BIHAR BI

4 GUJARAT GU

5 HARYANA HA

6 HIMACHAL PRADESH HP

7 JAMMU & KASHMIR JK

8 KARNATAKA KA

9 KERALA KE

10 MADHYA PRADESH MP

11 MAHARASHTRA MA

12 MANIPUR MN

13 MEGHALAYA ME

14 NAGALAND NA

15 NEPAL NE

16 ORISSA OR

17 PUNJAB PB

18 RAJASTHAN RS

19 SIKKIM SK

20 TAMIL NADU TN

21 TRIPURA TR

22 UTTAR PRADESH UP

23 WEST BENGAL WB

24 GOA, DAMAN & DIU GD

25 ANDAMAN & NICOBAR ISLAND AN

26 ARUNACHAL PRADESH AR

27 DADAR & NAGAR HAVELI DN

28 CHANDIGARH CH

29 DELHI DE

30 LAKSHADWEEP LD

31 MIZORAM MZ

32 PONDICHERY PO

33 CHHATTISGARH CG

34 JHARKHAND JR

35 UTTARANCHAL UR

36 BHUTAN BH

116

ANNEXURE “J”

GALLANTRY AWARD CODES

SL.NO GALLANTRY AWARDS CODE

1. Param Vir Chakra P0

2. Param Vir Chakra with one Bar P1

3. Param Vir Chakra with two Bar P2

4. Param Vir Chakra with three Bar P3

5. Maha Vir Chakra M0

6. Maha Vir Chakra with one Bar M1

7. Maha Vir Chakra with two Bar M2

8. Maha Vir Chakra with three Bar M3

9. Vir Chakra V0

10. Vir Chakra with one Bar V1

11. Vir Chakra with two Bar V2

12. Vir Chakra with three Bar V3

13 Ashok Chakra A0

14. Ashok Chakra with one Bar A1

15. Ashok Chakra with two Bar A2

16. Ashok Chakra with three Bar A3

17. Kirti Chakra K0

18. Kirti Chakra with one Bar K1

19. Kirti Chakra with two Bar K2

20. Kirti Chakra with three Bar K3

21. Shaurya Chakra S0

22. Shaurya Chakra with one Bar S1

23. Shaurya Chakra with two Bar S2

24. Shaurya Chakra with three Bar S3

25. Sena medal for gallantary G0

117

CASE STUDIES

Disability Pension

Case No. 01: Lt Suraj Penghal

Lt Suraj Penghal (IC-53973) was commissioned in the Army on

09/12/1995.He was invalided out from Army Service on 24/03/1998 with actual Q.S.

of 2 years and 106 days. His disability has been accepted as aggravated by military

service with a disability of 40% for four years w.e.f. 25/03/1998.

His RSMB has been held on 29/05/2003 for continuation of his disability

pension w.e.f.26-3-98. The Board assessed his disability at 60% for life.

His Pay details are as under:

Last Reckonable Emoluments = Rs.8850.00

Average Pay for 10 month = Rs.8664.00

Authority: GOI, MOD letter No. 1(2)/97/D (Pen-C) dated 31/01/2001

Pensionary Benefits Sanctioned By This Office:

Service Element = Rs.1510.00 PM w.e.f 23/03/1998 for life

Disability Element = Rs.1300.00 PM w.e.f 23/03/1998 to 16/02/2001

Commutation of Service Element:

Commutation (43%) = Rs.649.00

Residual Service Element = Rs.861.00

Capitalized Value Pension = Rs.1, 43,845.00

PPO NO. M/DIS/102/03, M/DIS/219/2003, M/DIS/249/2003, M/DIS/196/2004,

M/DIS/26/2006.

********

118

Case No. 02.Maj Arvind Kumar Suhag

Maj Arvind Kumar Suhag, IC-56932Y was commissioned in the Army on

07/06/1997. He was invalided out from service on 19/03/2005. His date of birth is

02/09/1974. His disability has been accepted as attributable to military service with a

disability of 100% for life. CCA is also admissible to him.

His Pay details are as under:

Last Pay Drawn:

Basic Pay = Rs.11925.00

Rank Pay = Rs. 1200.00

Dearness Pay = Rs. 6563.00

Average Emoluments for last 10 months: Rs. 17385.00

Authority: GOI, MOD letter No. 1(2)/97/D (Pen-C) dated 31/01/2001

Pensionary Benefits granted by this office

01. Disability Pension = Rs. 11813.00 PM w.e.f 20/03/2005 for life.

02. DCRG = Rs.1, 49,728.00

119

RETIRING PENSION

Case No.3

Col Jatinder Singh, IC-36297X was commissioned in the Army on 22/09/1974.

His date of birth is 30/11/1952. He retired from Army Service on 30/11/2006. His

family details are as under:

Name of his wife: Nazi Makkar

Year of birth of his wife: 1959

His Pay details are as under:

Last Pay Drawn:

Basic Pay = Rs. 17350.00

Rank Pay = Rs. 2000.00

Stagnation Increment = Rs. 450.00

Dearness Pay = Rs. 9900.00

Average Emoluments for last 10 months = Rs. 29700.00

Authority: GOI, MOD letter No. 1(2)/97/D (Pen-C) dated 03/02/98

Pensionary benefits granted to him:

01. Retiring Pension = Rs.14850.00 PM w.e.f 01/12/2006

02. Retirement Gratuity = Rs.3, 50,000.00

03. Commutation of Pension:

(i) Commutation @ 43% = Rs.6385.00

(ii) Residual Pension = Rs.8465.00

(iii) CVP = Rs.8, 98,753.00

04. Family Pension:

(i) Enhanced Rate of Family Pension = Rs. 14850.00

(ii) Ordinary Rate of Family Pension = Rs.8910.00

PPO No: M/4043/2006

120

FAMILY PENSION

Case No.4

Lt Col Deepak Verma, IC-44711A was commissioned in the Army on

13/06/1987. His date of birth is 23/04/1963. He died on 17/06/2005.The cause of

death has been regarded by competent Authority as aggravated by his Army Service

for grant of special Family pension vide Govt sanction letter no. B/38023/91/AG/PS-4

(Imp-I) dated 11/05/2006.

His family details are as under:

Name of wife = Smt. Bina Verma

Date of birth = 22/11/1959

His Pay details are as under:

Last Pay Drawn:

Basic Pay = Rs.13900.00

Rank Pay = Rs. 1600.00

Dearness Pay = Rs. 7750.00

Total = Rs. 23250.00

Authority: GOI, MOD letter No. 1(2)/97/D (Pen-C) dated 31/01/2001

Pensionary Benefits Granted By This Office:

(I) Special Family Pension @ Rs. 13950 PM w.e.f 18/06/2006

PPO NO: M/F/111/2006

121

RETIRING PENSION

Case No.5

Lt Col (TS) Paviter Singh Verk was commissioned in the Army on 17/12/1983.

His date of birth is 07/09/1961. He retired from Army Service on 04/04/2005. His

family details are as under:

Name of his wife: Jasbir Kaur

Date of birth of his wife: 10-12-63

His Pay details are as under:

Last Pay Drawn:

Basic Pay = Rs. 14700.00

Rank Pay = Rs. 1200.00

Dearness Pay = Rs. 7950.00

(i) Average Emoluments for last 10 months for the rank of Major = Rs. 23301.00.

(ii) Average Emoluments for last 10 months for the rank of Lt Co (TS) = Rs. 23397.00

Authority: GOI, MOD letter No. 1(2)/97/D (Pen-C) dated 03/02/98

Pensionary benefits granted to him:

01. Retiring Pension = Rs.10416.00 PM w.e.f 05/04/2005

02. Retirement Gratuity = Rs.3, 50,000.00

03. Commutation of Pension:

(i) Commutation @ 43% = Rs4478.00

(ii) Residual Pension = Rs.5938.00

(iii) CVP = Rs.8, 00,667.00

04. Family Pension:

(iii) Enhanced Rate of Family Pension = Rs. 10416.00

(iv) Ordinary Rate of Family Pension = Rs.7155.00

PPO No: M/22/2006

122

Disability Pension on Invalidment

Case No.6

Invalidedout from Service on or after 01/01/1996: -

Case No. 1: Lt. Suraj Penghal

Lt. Suraj Penghal (IC-53973) was commissioned in the army on

09/12/95. He was invalided out from Army Service on 24/03/1998 with actual Q.S. of

2 years and 106 days. His disability has been accepted as aggravated by military

service with 40% disablement for four years w.e.f. 25/03/1998 vide GOI, MOD No.

6(31)/2001/D(Pen-A & AC) dt. 09/08/2002.

His RSMB has been held on 29/05/2003 for continuation of his

disability pension w.e.f. 26/03/1998. The Board assessed his disability at 60% for

Life.

Pay Details are as under:

Last Reckonable Emoluments : Rs 8850.00

Average Pay for 10 Months : Rs. 8664.00

Date of Invaliding Medical Board : 17/02/1997

Qualifying Service for Pension : 2½ Years and 9 Years

Weightage for the rank

of Lt.

Total Q.S. : 11½ Years

Pensionary benefits sanctioned by this office: -

Service element : Rs. 1510.00 P.M. w.e.f. 25/03/1998 to 28/05/2003.

Disability element : Rs.1300.00 P.M. w.e.f. 25/03/1998 (From the date of

invalidment) to 16/02/2001 (i.e. 4 years from the date of

Invaliding medical Board) and for the Intervening period

w.e.f. 17/02/2001 to 28/05/2003.

Commutation of Service element:

Commutation 43% : Rs 649 p.m.

Residual Service Element : Rs 861.00

Capitalized Value of Pension : Rs. 1, 43,845.00

Pensionary Benefits Revised in terms of Para 7.2 (II) (b) of MOD letter dt.

31/01/2001, on receipt of clarification through HQ Office from MOD vide their ID

No. 1(3).2005/D(Pen-C) dated 07/12/2005.

Payable w.e.f. 29/05/2003 to for life

1. Service element: = Rs. 1510/- P.M.

2. Disability Element: = Rs. 1950/- P.M.

_______________

Total = Rs. 3460/- P.M.

123

Since the case is Post 96 Invalidment, where the degree of

disablement is 60% for life and as per Para 7.1 (II) (b) of MOD letter dt. 31/01/2001,

the Total disability pension in this case must not be less than 60% of the reckonable

emoluments last drawn (i.e. 60% of Rs. 8850/-) VIZ Rs. 5310/-

Thus Total Disability pension has been further stepped up to Rs. 5310/- (i.e. S.E. Rs.

3360/- Plus Disability element Rs. 1950/- P.M.) w.e.f. 29/05/2003 to for life.

PPO No: - M/DIS/102/2003, M/DIS/219/2003, M/DIS/249/2003,

M/DIS/196/2004 and M/DIS/26/2006.

War Injury Pension on Invalidment

Case No.7

Invalided out from Service on or after 01/01/1996: -

Case No. 2: Major Neville Dennis Kerr (IC-45385P)

Maj. N. D. Kerr (IC-45385P) was commissioned in the army on

25/08/1984. He was invalided out from Army Service on 30/11/2003 with actual

service rendered by him 19 years 03 month and 05 days. His Injury has been

accepted as attributable to military service with 80% (Rounded to 100% being an

invalidment case) disablement for life and classified as a battle casualty.

Pay Details are as under:

Last Reckonable Emoluments : Rs 13875

Rank Pay : Rs 1200

Average Pay for 10 Months : Rs. 15075

Date of Invaliding Medical Board : 27/08/2002

Actual Service rendered by the Officer : 19 Year 3 Month 5 days

Qualifying Service for Pension : 30 Year 1 Month 7 days

Note: - In cases of War Injury Pension on Invalidment, Qualifying service has

been calculated upto the Deemed Date of Retirement.

Authy: - Para 10.1 (a) of GOI, MOD letter 1(2)/97/D(Pen-C) dt. 31/01/2001

Weightage for Rank of Major : 8 Years

Total Qualifying Service : 38 Years

(Restricted to maximum 33

Years)

Pension Entitlement

(a) Service element : Rs. 15075 * 50 * 33 P.M.

--------------------- = Rs. 7537.5

100 * 33

= Rs. 7538/- P.M. (Rounded to next higher Rs)

124

Authy: GOI, MOD letter dt. 03/02/98 and Para 10.1(a) of MOD letter

Dt. 31/01/01

(b) War Injury element : Rs.15075 P.M.

(i.e. Last Reckonable emolument drawn for 100%

Disablement).

Note: In this case, Total War Injury Pension (S.E. + WIE) has to be restricted

upto reckonable emolument last drawn.

Authy: Para 10.1 (b) of GOI, MOD letter 1(2)/97/D(Pen-C) dt. 31/01/2001

Pensionary benefits sanctioned by this office:

Service Element of WIP : Rs. 7538/- P.M.

War Injury Element of WIP : Rs. 7537/- P.M.

Commutation of Pension:

Commutation 43% : Rs. 6482 p.m.

Residual Pension : Rs. 8593 p.m.

Capitalized Value of Pension : Rs. 11, 58,982

DCRG : Rs. 3, 50,000

Authy: Para 10.3 of MOD letter dt. 31/01/2001 (Q.S. will be taken upto deemed

date of retirement)

PPO No: - M/D/003001/2004.

Disability/War Injury Pension on Retirement/Release

Case No.8

1. Disability Pension on Release: -

In Release/Retirement cases, The Officer are entitled to Retiring Pension or

Retiring Gratuity as admissible as per MOD No. 1(6)/98/C(Pen/Services) dt.

03/02/98. When an armed forces personnel is retained in service despite of disability

arising/sustained under the circumstances mentioned in category ‘B’ & ‘C’ of Para

4.1 of GOI, MOD letter No. dt. 31/01/2001 and does not opt for Lumpsum

compensation in lieu of disability, then in addition to the retiring pension admissible

as per rules, He/Shall be entitled to the payment of Disability element on a monthly

basis at the given below on subsequent retirement/ discharge or completion of term

of engagement.

(i) Rate of disability element for 100% disablement in respect of commissioned

officers and Honorary Commissioned Officers of the three Services, MNS, TA and

DSC is Rs. 2600/- P.M.

(ii) If the degree of disablement is lower than 100%, Disability element shall be

reduced with reference to percentages as accepted by the Accepting Authority.

125

(iii) No disability shall be payable for disabilities less than 20%.

(v) There will be no broad banding for computing disability percentage in

Release/retirement cases.

War Injury Pension on Retirement/Release

Case No.9

2. War Injury Pension on Release: -

In Release/Retirement cases, The Officer are entitled to Retiring Pension or

Retiring Gratuity as admissible as per MOD No. 1(6)/98/C(Pen/Services) dt.

03/02/98. When an armed forces personnel is retained in service despite of

injury/disability under the circumstances mentioned in category ‘E’ of Para 4.1 of

GOI, MOD letter dt. 31/01/2001 and does not opt for Lumpsum compensation in lieu

of disability, then in addition to the retiring pension admissible as per rules, He/Shall

be entitled to the payment of War Injury element on a monthly basis at the given

below on subsequent retirement/discharge or completion of term of engagement.

Notes: -

(i) Rate of War Injury element for 100% disablement in respect of commissioned

officers and Honorary Commissioned Officers of the three Services, MNS, TA and

DSC is Rs. 5200/- P.M.

(ii) If the degree of disablement is lower than 100%, War Injury element shall be

reduced with reference to percentages as accepted by the Accepting Authority.

(iii) There will be no broad banding for computing disability percentage in

Release/retirement cases

PART II ORDER SHOWING SOS FROM

UNIT

Pension Application PDA Retirement Notification, RVB

COMMISSIONED OFFICERS

FLOW CHART - RETIRING PENSION

126

COMMISSIONED OFFICERS

FLOW CHART - DISABILITY PENSION

Pension Application PDA

details, Joint Photographs

duly attested and

Commutation application

LPC showing demand

(if any) or No. Demand

Certificate, FPSC from CDA

(O) Pune.

Govt. Sanction, Approved copy of RMB/IMB Proceedings

(AFMS 16/AFMS-18), medical Examination Report (AFMSF 81)

Injury Report, Court of Enquiry Proceedings, Charter of

Duties at the time of onset of ID in cases of disease/injury

cases from AHQRS.

GI/Military section of PCDA

(P) Office generates PPO in

Six Copies through Computer

and dispatch them duly

signed as shown below.

Original

Copy to

PDA.

Sixth Copy

to

Pensioner.

Duplicate

Copy to

Audit.

Triplicate

Copy Office

Copy

Quadruplicate

Copy to CDA

(O) Pune

Fifth Copy

to AHQS

127

128

129

130

131

“TRAINING SCHEDULE FOR COMMISSIONED OFFICER”

LEVEL OF PARTICIPANTS–COMMISSIONED OFFICERS & OFFICERS/STAFF

OF CDA(O), PUNE

THREE- DAY PROGRAMME

Sl.

No.

Topic Timings Name of the faculty

DAY 1

REGISTRATION 9:30 to

10:00

INTRODUCTORY ADDRESS 10: 00 TO

10:30

TEA BREAK 10:30 TO 11:00

1 GENERAL INTRODUCTION REGARDING

PENSIONARY BENEFITS TO COs INCLUDING

ORGANIZATIONAL SETUP OF Pr.CDA (P)

AND ROLE OF G I/MILITARY SECTION.

11:00 TO

12:15

2 GRANT OF RETIRING PENSION AND

RETIREMENT / RETIRING GRATUITY.

COMMUTATION

12:15 TO

13:30

LUNCH 13:30 TO 14:30

3 DISABILITY PENSION & ITS REASSESSMENT.

LUMP SUM COMPENSATION IN LIEU. RATES

AND CALCULATION OF DISABILITY PENSION.

14:30 TO

15:45

TEA BREAK 15:45 TO 16:00

4 INVALIDMENT CASES, WAR INJURY

PENSION.

16:00 TO

17:15

DAY 2

5 FAMILY PENSION / DEPENDENT PENSION &

DEATH GRATUITY,

10:30 TO

11:45

TEA BREAK 11:45 TO 12:15

6 LIBERALIZED FAMILY PENSION, EX.GRATIA

AWARDS. SPECIAL FAMILY PENSION.

12:15 TO

13:30

LUNCH 13:30 TO 14:30

7 PROCEDURE FOR PROCESSING OF

RETIRING / DISABILITY CASES ON

COMPUTER (LPC- CUM- DATA SHEET)

14:30 TO

15:30

TEA BREAK 15:30 TO 16:00

8 PROCEDURE FOR PROCESSING OF FAMILY

PENSION CASES ON COMPUTER (LPC- CUMDATA

SHEET)

16:00 TO

17:15

DAY 3

9 CASE STUDIES / PRACTICAL SESSION -

CALCULATION OF PENSION.

10:30 TO

11:45

TEA BREAK 11:45 TO 12:15

10 PROCEDURE FOR PROCESSING OF COURT

CASES. PARA-WISE COMMENTS.

IMPLEMENTATION OF COURT JUDGMENT

FOLLOW UP ACTION ON COMPLAINTS

CASES, PENSION ADALAT CASES

12:15 TO

13:30

LUNCH 13:30 TO 14:30

11 Panel discussion / Open House 14:30 TO

15:30

TEA BREAK 15:30 TO 15:45

12 VALEDICTION 15:45 TO

16:15

ALL FACULTY

MEMBERS

132

ATTENTION

In case of any problem pertaining to this office, please write to:

Public Grievances Officer

Office of the Principal C.D.A. (Pensions), Draupadi Ghat, Allahabad:

211 014(U.P.)

Phone Nos. : ( 0532 ) - 2421877,2421879,2421880,

2422555, 2421110

Fax No. : 0532-2624053, 2621549, 2420330,

2420281, 2624875, 22421869, 2423549

E-mail : cda_albd@hub.nic.in

Website : http://pcdapension.nic.in

With the following details:-

(i) Your name, rank, regimental No. and Record Office/H.O.O.

from where you retired.

(ii) P.P.O. No. and date under which pension was granted in

your favour.

(iii) Name of the PDA/Bank & Branch from where you are

drawing your pension with Saving Bank/Current Account No.

(iv) TS/PS/HO No. allotted to you (in case of

DPDOs/Treasuries/Post Offices and PAOs.